Court Secretary I (NCS) - Circuit Court for Baltimore City

Job Title

The Circuit Court for Baltimore City is seeking a candidate to fill a vacant Court Secretary I position who will work exclusively with our Senior Judges.

Job Description

An employee in this position performs highly responsible administrative, secretarial, and clerical work characterized by handling and coordinating overall office duties. The employee is expected to have a thorough knowledge of Court organization, office practices, and independent decisions in dealing with the public and internal customers. Information obtained in the course of the performance of these duties may be confidential or private in nature. An employee in this position is at will and works at the discretion of the Judge.

Essential Functions

• Preparation of court orders, reports, and routine correspondence.
• Process mail daily and order supplies.
• Maintenance and filing of Judge's notes in a personal filing system.
• Process reports for violations of probation and file court orders.
• Telephone and personal contact with attorneys and the public.
• Scheduling of telephone conference calls, in-chamber conferences, specially set hearings, etc.
• Contacting attorneys to ascertain the status of cases, etc.
• Assist in the courtroom when necessary.
• Coordinate work with the Law Clerk.
• Prepare an "under advisement list" to be submitted to the Administrative Judge.
• Prepare the Judge's leave request and provide it to appropriate court personnel.

Minimum Qualifications

Education: This position requires high school graduation, with four years of professionally responsible experience in legal secretarial, legal stenographic, or closely related fields.

AND

Experience: The candidate must also have the expertise that involves progressively responsible secretarial experience as an assistant to an individual dealing with law-related matters. Knowledge of the Maryland Electronic Courts (MDEC) system is desirable. Preference for a B.S. or B.A. degree in public or court administration from an accredited university or a paralegal degree from an accredited institution with three years of legal secretarial experience.

OR

Equivalency Notes: Have an equivalent combination of education and experience. Non- supervisory experience or education may not be substituted for the required supervisory experience.

Knowledge, Skills, and Abilities

• Ability to work the full-time standard Court work schedule of 8:00 am to 5:00 pm (Monday through Friday) with flexibility to accommodate any necessary early or late activities.
• Maintain a regular, punctual, and reliable level of attendance.
• Ability to set priorities and simultaneously process multiple tasks and maintain a professional demeanor when dealing with court personnel and the public at all times.
• Ability to utilize the Odyssey Case Management System.
• Ability to make decisions based on established policies and procedures, experience, and good judgment.
• Ability to develop and maintain collaborative and professional working relations with court personnel and the public.
• Ability to work independently and have a high level of interpersonal skills to handle sensitive and confidential situations.
• Ability to communicate effectively, orally, and written and exercise a high degree of judgment, tact, diplomacy, and competence in dealing with judges, attorneys, court personnel, and the public.
• Excellent telephone manners and experience dealing with the public.
• An even temperament.
• Knowledge of secretarial, office administrative procedures, and knowledge of standard office equipment use and operation.

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a 6-month mandatory probation.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

Baltimore City is an Equal Opportunity Employer