Facilities Administrator

Part time Front Desk Assistant (25 hours per week) Key responsibilities Undertake scanning, filing and archiving deliverables. Participate in annual and ad‑hoc projects such as retention and data destruction projects. Complete facilities administrative tasks using Work, Excel and Outlook – updating trackers, managing invoices and stationery. Maintain internal authorised signatory lists. Handle front‑of‑house duties including visitor and hospitality services, meeting‑room booking, messaging and mailroom tasks. Liaise with third‑party contractors (e.g., couriers). Fulfil health & safety policy duties and obtain / maintain necessary qualifications. Support Business Continuity Plan activities as outlined in the BCP plan. Serve as an active member of the Social Committee and assist with event planning. Assist Business Development / Marketing events. Perform general office maintenance, environmental services—such as WFH hardware collection, waste management and recycling. Provide general office maintenance and any other duties reasonably required. Attributes / Technical Skills Adaptable and willing to learn new skills. Committed, professional team player who delivers quality support services. Can balance multiple tasks and seek guidance when needed. Responsive to ad‑hoc requests and unexpected events. Capable of resolving queries promptly. Excellent communication and interpersonal skills. Possesses qualifications such as Fire Marshall or First Aider, or willing to obtain them. Strong working knowledge of MS Excel, Word and Outlook. Basic handyman maintenance skills. Clean driving licence. Experience Relevant experience in a similar role. Self‑motivated, enthusiastic and an excellent team player. Ability to operate in compliance with internal policies and procedures. Strong accuracy and attention to detail. Confidentiality. Company Benefits 25 days annual leave per annum. Private medical insurance * Occupational pension plan. Group income protection * Death in service * Professional subscription per year. *Insured benefits are subject to underwriting acceptance and meeting eligibility. #J-18808-Ljbffr Vistra