Executive Assistant to Founder

Job Description

Job Description

Executive Assistant to Founder

A fast-growing creative services company specializing in premium event production, experiential marketing, and hospitality experiences is seeking a highly organized, proactive Executive Assistant to serve as the trusted right hand to the Founder.

This is an exceptional opportunity for someone who enjoys working in a fast-paced, entrepreneurial environment where no two days are the same. The ideal candidate is an exceptional multitasker, a strong communicator, and someone who thrives on bringing structure, organization, and follow-through to a dynamic business.

Working closely with the Founder and senior leadership, you will play a key role in keeping priorities moving, managing executive operations, and ensuring the organization runs efficiently behind the scenes.

Location: Lower Manhattan, New York,  HBYRID schedule : Tuesday-Thursday in office, Monday & Wednesday Remote

Compensation: $70,000–$85,000 base salary, depending on experience, plus bonus potential and comprehensive benefits

Key Responsibilities

Executive Support & Strategic Coordination

• Manage the Founder's complex calendar, priorities, and day-to-day schedule.
• Prepare meeting agendas, briefing materials, notes, and action items.
• Track projects, initiatives, and deadlines to ensure timely execution.
• Prioritize incoming requests and help manage competing priorities.
• Coordinate communication between the Founder, leadership team, clients, and external partners.
• Conduct research and prepare summaries to support strategic initiatives and business decisions.
• Anticipate needs, proactively solve problems, and remove obstacles before they arise.

Executive Operations

• Coordinate travel arrangements, meetings, reservations, and executive logistics.
• Organize leadership meetings and track follow-up items.
• Improve administrative workflows and operational processes as the company continues to grow.
• Interface professionally with clients, vendors, and external stakeholders.
• Maintain confidentiality while handling sensitive business information.
• Support special projects and cross-functional initiatives as needed.

Qualifications

• 3–5 years of experience supporting senior leadership in a creative environment
• Experience in executive support, operations, project management, agency, hospitality, or event-related environments preferred.
• Outstanding organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities simultaneously in a fast-paced environment.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency with Google Workspace and modern productivity and project management tools.

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