Executive Administrator

Job Description Summary

The Executive Administrator supports the Office of the Chairman by assisting with administrative operations, project coordination, billing and invoice processing, and day-to-day follow-up on executive initiatives. This role works closely with executive staff to ensure tasks, projects, and administrative processes are completed accurately and efficiently while maintaining a high level of professionalism, organization, and confidentiality.

Responsibilities

• Executive Operations Support
  • Assist with the execution and follow-up of projects and assignments initiated by the Chairman and executive office.
  • Track project timelines, action items, and deliverables to ensure timely completion.
  • Coordinate with internal departments and external vendors as needed.
  • Prepare reports, summaries, and supporting documents for executive review.
• Administrative & Office Support
  • Manage and organize executive office records, files, and documentation.
  • Assist with scheduling, meeting coordination, and administrative tasks.
  • Maintain accurate records and ensure proper document management.
  • Support day‑to‑day operations of the executive office.
• Billing & Invoice Management
  • Process invoices and billing requests in a timely manner.
  • Track payments and maintain organized financial records.
  • Coordinate with Finance and Accounting departments regarding payment status and documentation.
  • Assist with expense tracking and budget‑related administrative tasks.
• Insurance & Vehicle Administration
  • Assist with insurance renewals, claims documentation, and policy administration.
  • Maintain vehicle‑related records, registrations, inspections, and service schedules.
  • Coordinate with vendors and service providers regarding vehicle and insurance matters.
• Staff Payroll & Administrative Coordination
  • Assist with payroll‑related documentation for personal staff.
  • Maintain employee records and administrative files.
  • Coordinate onboarding paperwork and related administrative processes when necessary.
• Vendor Coordination
  • Communicate with vendors, contractors, and service providers.
  • Obtain quotes, schedule services, and follow up on outstanding requests.
  • Maintain vendor records and service documentation.

Qualifications

• 3+ years of experience in administrative support, operations, executive support, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and follow‑up skills.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Experience supporting executives or senior leadership.
• Experience with invoice processing, billing, or administrative accounting functions.
• Bilingual English and Korean preferred.

Core Competencies

• Strong sense of ownership and accountability.
• Excellent organizational and time management skills.
• Detail‑oriented and highly accurate.
• Professional communication skills.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• High level of integrity and confidentiality.
• Flexible work schedule when business needs require.

Benefits

• Premium Medical Insurance Coverage
• 401(k) Savings Plan
• Paid Time Off (PTO) based on seniority
• Paid Holidays
• Annual Bonus Plan
• Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room
• Summer Fridays
• Complimentary Gourmet Breakfast, Lunch, and Dinner
• Relocation Support for New Hires
• Work Anniversary Recognitions
• Employee Referral Bonus Program
• License/Certification Reimbursements
• Corporate Employee Discounts
• Visa Sponsorships (100% paid by the company)
• Commuter Support (Shuttle Bus Program and EZPass Support)
• Vehicle Perks

Equal Employment Opportunity Statement

KISS Beauty Group is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.