Part-Time Office Manager

We are an architecture firm located in downtown Seattle that produces award-winning, modern, high-end residential projects. We are looking for an experienced part-time Office Administrator to support the Principal and staff architects. QUALIFICATIONS Strong written and verbal communication skills Excellent organizational skills and attention to detail Ability to handle multiple priorities and meet tight deadlines independently Proficient in Microsoft Word and Excel (advanced level) Proficiency in Adobe Creative Suite (especially InDesign and Photoshop) Prior experience in an architecture or design office preferred RESPONSIBILITIES Administrative and Office Support Provide administrative support to Principal and architectural staff Update and maintain company information documents such as active client lists and task lists Monitor office insurance policies Maintain material samples library Oversee and schedule repair/maintenance of office equipment Maintain the office filing systems including storage of archived project files Monitor office supply inventory and order supplies as required Coordinate IT needs with IT consultant Coordinate office maintenance / improvements with vendors Human Resources Maintain HR policies and procedures Administer employee benefits/reviews and maintain employee files Assist with hiring and onboarding as necessary Plan office events such as company dinners and happy hours Financial and Billing Support Assist with client invoicing, billing, and payment logs Work with bookkeeper to track and report office expenses Marketing and Communications Manage social media and website updates and maintenance Assist with creation and dissemination of marketing materials, including coordinating professional photography Generate award submittal packages and track award deadlines / requirements Manage advertisements in publications, including coordination, scheduling, and graphic design Part Time (+/- 20 hours per week), $30-35 per hour (DOE) #J-18808-Ljbffr AIA Seattle