Project & Administrative Coordinator
$20 - $24 per hourIndiana Industrial Services
Company: Indiana Industrial Services, LLC Job Title: Project & Administrative Coordinator Job Type: Full-Time Location: Onsite in Indianapolis, IN (Whitestown) area Indiana Industrial Services, LLC is a global material handling installation company that provides a comprehensive range of mechanical and electrical installations specializing in conveyor and robotic controls and warehouse systems. Requirements: Have great attention to detail Learn and adapt quickly Must be able to work well in a team Time management skills to handle multiple projects in a fast-paced environment Proficiency in Microsoft Word and Microsoft Excel Minimum 5 years’ experience in a similar role Must have a High School Diploma or GED Preferred: Prior experience in construction project coordination and/or knowledge to understand the various layers of a project Previous experience working with Great Plains software Bilingual (English / Spanish) Job Description/Duties Data entry into Microsoft GP for job costing and project updates Assist in creating/sending quotes to customers Receive purchase orders and create new projects in accounting software Organize projects, from start to finish Rent equipment and hotel for projects handle service requests for equipment Update hotels with changes (as needed) Update project spreadsheet daily Assist in project scheduling and crew tracking Manage and coordinate suppliers for new projects as needed Answer multi line phones with professional etiquette Weekly payroll review in ADP Workforce Now for over 300 employees Complete credit card reconciliation as needed Assist Accounts Payable with check processing and invoice reconciliation Benefits: 401k with Annual Company match Dental, Health, Life, and Short Term Disability insurance Flexible Spending Accounts Company is 100% Employee Owned since 2018 Salary and Shifts: Shifts are Monday to Friday, 7:00am – 4:00pm Work location: Onsite in Indianapolis, IN (Whitestown) area Salary beginning at $20 - $24/hour, based on experience #J-18808-Ljbffr Indiana Industrial Services
- ...interdisciplinary teams to ensure seamless financial operations. Additional Duties Perform other finance-related tasks as required by the Administrator. Qualifications & Requirements Detail-oriented with strong organizational and computer skills. Strong interpersonal skills and...SuggestedFull timeWork at office
The Grand Healthcare System
Utica, NY3 days ago $101k - $116k
...Assistant Project Manager Employment Type: Full-Time FSLA: Salary/Exempt Division: Project Management Department: Project... ...(RFIs, submittals, material delivery, etc.), subcontractor coordination, design team communication, project reporting and overall representation...SuggestedFull timeFor subcontractorConsigli Construction
Utica, NY4 days ago$95k - $110k
...A leading construction firm in the City of Utica, New York, is looking for an Assistant Project Manager. This role involves significant interaction with owners and design teams, providing key project oversight, and supporting a Senior Project Manager. Candidates should...SuggestedFull timeConsigli Construction
Utica, NY9 hours ago- ...Christ-loving, detail-oriented finisher to help manage various administrative and facility tasks. Utilize your skills and life to increase... ...and attribute daily mail, donations, and donor request logs Projects as assigned by Leadership and Management team Schedule: 8...SuggestedWork at officeShift work
- ...Clinical Office Coordinator The Clinical Office Coordinator is responsible for the day-to-day administrative operations of Kelberman's behavioral-health clinical services. This role ensures efficient practice operations and exceptional patient experience. The Clinical...SuggestedWork at officeAll shifts
Kelberman
Utica, NY4 days ago $20 - $25 per hour
## Assistant Dental Office ManagerApplylocations: Utica, New Yorktime type: Full timeposted on: Posted Todayjob requisition id: R2026-009131At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service...Full timeWork at officeFlexible hoursNight shiftASPEN DENTAL GROUP, PC
Utica, NY8 hours ago$69k - $87k
Assistant Project Manager Globally leading robotics company! Utica, NY ProSearch Recruiting Partners, an independent franchise of the... ...with customers, suppliers, and internal engineering teams to coordinate design and layout details. Gather and analyze project data to...Work at office- ..., you’ll be an important part of our Campus Safety team, supporting daily dispatch operations while also handling a variety of administrative tasks. This position is ideal for someone who enjoys a mix of communication and organization, with responsibilities that include...Part timeFor contractorsWork at officeMonday to Friday
Munson Williams Proctor Art In
Utica, NY4 days ago - A public service agency in Oneida, NY is seeking an Office Assistant 1 for hourly work at the McPike Addiction Treatment Center. Responsibilities include filing, answering calls, and preparing documents, with an expectation of using Microsoft Office applications. No formal...Hourly payDaily paidPart timeWork at office
Byrne Dairy
Utica, NY2 days ago $16 - $17 per hour
...JOB TITLE Administrative Assistant DEPARTMENT Rep Payee Department FLSA CLASSIFICATION Non-Exempt REPORTS TO Program... ...meeting support as needed (e.g., scheduling conference rooms, coordinating food and set up). Maintain confidentiality of all client...Full timeWork at officeMonday to FridayRescue Mission of Utica NY
Utica, NY3 days ago$1,500 per month
...healthcare issues. To support the mission of Helio Health, the Administrative Assistant will provide general administrative support and... ...audits. Responsible for assisting other departments with projects/tasks as needed. Qualifications Associate degree/Business...Hourly payFull timeTemporary workWork at officeLocal areaHelio Health
Utica, NY1 day ago$16.06 - $24.09 per hour
...About the Role Provide essential administrative and operational support across one or more districts... ...closely with District Operations Coordinator (DOC) to support key priorities,... ...and job performance Assist with special projects, local initiatives, and other duties as...Minimum wageTemporary workPart timeWork experience placementSeasonal workWork at officeLocal areaRemote workH&R Block
Whitesboro, NY3 days ago- Duties Provide clerical support to the Addiction Treatment Centers (ATCs). Responsibilities include filing, setting up and maintaining filing systems, answering and directing telephone calls, receiving, opening, reviewing and distributing all incoming mail, preparing correspondence...Hourly payWork at office
$17.36 per hour
...- HOURLY (McPike ATC) Occupational Category: Clerical, Secretarial, Office Aide Salary Grade: Hourly Bargaining Unit: ASU - Administrative Services Unit (CSEA) Salary Range: From $17.36 to $17.36 Hourly Employment Type: Per Diem Appointment Type: Temporary Jurisdictional...Hourly payDaily paidTemporary workWork at officeRemote work- Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* Eligible for reassignment, transfer, reachable for appointment from the appropriate eligible list or meet the following qualification for non...Permanent employment
New York State Department
Rome, NY4 days ago - ...integrity while ensuring communication, coordination and collaboration. Collaborative Spirit... ...reflects your contributions. Office Administration The Office Administrator plays a critical... ...Company's daily office operations and project execution. This position provides administrative...Temporary workWork at officeFlexible hours
$21 - $23 per hour
...Seasonal Administrative Professionals are needed for the Small Business Advisory Service Line for the time frames August2026 through October... ...filing of client information; maintenance of filing systems. Coordinate internal or external communications between supervisor and...Hourly paySummer workSeasonal workWork at officeLocal areaMonday to ThursdayThe Bonadio Group
Utica, NY4 days ago$21 - $23 per hour
## Seasonal Administrative ProfessionalApplylocations: Utica, NYtime type: Full timeposted on: Posted 2 Days Agojob requisition id: 20260... ...filing of client information; maintenance of filing systems* Coordinate internal or external communications between supervisor and others...Hourly paySummer workSeasonal workWork at officeImmediate startMonday to ThursdayBONADIO GROUP , LLP
Utica, NY3 days ago$18.5 per hour
...Administrative Assistant II The Administrative Assistant II is responsible for efficiently completing various administrative tasks and... ...and systems support to assigned program or department area. Coordinate and prepare correspondence, reports, manuals, presentations,...Work at officeAfternoon shiftHillside Family of Agencies
Utica, NY4 days ago$35k
Job Title Starting Pay Rate: $34,998.60 annually ($19.23 per hour) 35 Hour work week Benefits ~ PTO vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays. ~ Ability to work a 4-day schedule after 6 months on the ...Hourly payFor contractorsWork at officeFlexible hoursRCIL Inc
Utica, NY15 days ago- ...head of Preconstruction Department. • Analyze potential project risk factors and pitfalls on a case-by-case basis • Create... ...material to potential new clients. Follow up as necessary. • Coordinate creation of bid proposals and assure all required forms are...For subcontractorWork at office
$20 - $22 per hour
...: Tidal Basin is seeking an Office Coordinator to assist with the day-to-day operations... ...of the Office Coordinator is to provide administrative support to the team, ensuring smooth operations... ...Provides assistance on special projects Attention to detail to ensure tasks...Hourly payFull timeWork at office$21 per hour
Job Description Department Supervisors lead, train, coach and develop associates in each department to ensure customers receive excellent service and can easily find the merchandise they need. In addition, they provide valuable input into operational and merchandising...Local areaHome Depot
New Hartford, NY3 days ago$1,500 per month
...accordingly. Confirm status updates of patient appointments. Performs Quality Assurance activities. Participates in program administrative and clinical committees as assigned. Other duties as assigned. Qualifications High school diploma required/Associates...Hourly payFull timeTemporary workLocal areaMonday to FridayHelio Health
Utica, NY4 days ago$116k - $150k
...Employment Type: Full-Time FSLA: Salary/Exempt Division: Project Management Department: Project Management Reports... ...and distribution of meeting minutes. Continuously coordinate with field staff (General Superintendent, Project Superintendent...Full timeFor contractorsFor subcontractorConsigli Construction
Utica, NY5 days ago- ...be creating and managing information and administrative documentations on both the cost and income sides of projects assigned this position also assists with ap... ...RFl's submitting, tracking and logging. • Coordinate writing and processing of contracts, purchase...For subcontractorWork at office
$101.6k - $132k
...sustainable world. In the U.S., Saab delivers advanced technology and systems, supporting the U.S. Armed Forces and the Federal Aviation Administration, as well as international and commercial partners. Headquartered in Syracuse, New York, the company has business units and...Contract workTemporary workFor contractorsWork experience placementCasual workLocal areaSAAB
Marcy, NY5 days ago$75k - $100k
...Job Overview LaBella is currently seeking an Environmental Project Manager for our Environmental Division in our Permitting & Compliance Department. The proper candidate should be self-sufficient, organized and have experience with Environmental Monitoring on large...Contract workTemporary workWork at officeLocal areaWork from homeHome officeFlexible hoursLaBella Associates
Utica, NY2 days ago- ...ancillary service providers. Oversees and coordinates annual community fee schedule updates.... ...experience in leadership of people or projects. Prior experience supervising or... ...with external contacts including hospital administrators, owners of provider companies, physicians...Contract work
Univera HealthСare
Utica, NY9 hours ago $36.23k - $44.83k
Office Assistant 1 (NY HELPS) The vacancy exists within the agency Corrections and Community Supervision, Department of. The occupational category is Clerical, Secretarial, Office Aide. Salary grade is 06, with a salary range from $36,232 to $44,828 annually. Employment...Permanent employmentFull timeWork at officeStateJobsNY
Rome, NY1 day ago
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