Senior Executive Assistant

Senior Executive Assistant

This Senior Executive Assistant role provides high-level administrative support to Senior executives and department leadership in a dynamic, growing financial services environment. The position focuses on complex calendar management, meeting and travel coordination, and the preparation of executive-level communications and documents. The Senior Executive Assistant serves as a key liaison between executives, internal teams, and external partners, ensuring smooth operations, strong communication, and efficient administrative processes.

Responsibilities

• Provide high-level administrative support to executives and department leadership, ensuring day-to-day operations run smoothly.
• Manage complex calendars for VP, SVP, and C-level executives, including scheduling meetings, coordinating appointments, and resolving conflicts across multiple stakeholders.
• Arrange and coordinate domestic travel, including detailed itineraries, accommodations, transportation, and related logistics.
• Prepare and process expense reports and support expense tracking and budget administration related to executive travel and activities.
• Develop, format, and edit meeting agendas, presentations, reports, correspondence, and other executive-level communications.
• Attend meetings as needed, document key discussion points and action items, and distribute accurate and timely meeting minutes.
• Maintain confidential records, files, and sensitive business information with the highest level of discretion and professionalism.
• Assist with invoice processing, vendor coordination, and other administrative tasks that support department operations and budgets.
• Serve as a liaison between executives, employees, customers, and external business partners to facilitate effective communication and follow-through.
• Coordinate department events, leadership meetings, and special projects, including logistics, materials, and communication.
• Support board meeting coordination, including scheduling, materials preparation, and documentation of minutes when required.
• Manage heavy prioritization and gatekeeping responsibilities, screening requests, and determining appropriate access to executives.
• Coordinate cross-functional projects and initiatives, ensuring timelines, deliverables, and communications remain on track.
• Draft, proofread, and refine executive communications to internal and external stakeholders.
• Identify opportunities to improve administrative processes, tools, and workflows, and contribute to operational efficiency initiatives.

Essential Skills

• Minimum of 3+ years of experience in executive administration, executive assistant, or departmental coordination roles.
• Proven experience providing administrative support to VP, SVP, or C-level executives.
• Demonstrated expertise in complex calendar management, including scheduling across multiple stakeholders and time constraints.
• Experience with travel coordination and expense reporting, including creating itineraries and processing related expenses.
• Strong background in meeting scheduling and logistics, including preparing agendas and coordinating required materials.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to prepare professional presentations, reports, and other documents with a high level of accuracy and polish.
• Experience managing confidential correspondence and handling sensitive information with discretion.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills suitable for executive-level interactions.
• Demonstrated attention to detail and a strong commitment to accuracy in all work products.
• Proven ability to support multiple leaders simultaneously and manage competing priorities in a deadline-driven environment.

Additional Skills & Qualifications

• Previous experience in a banking, credit union, financial services, or highly regulated environment is preferred.
• Experience coordinating board meetings, including scheduling, materials preparation, and minute-taking, is highly valued.
• Background in cross-functional project coordination and collaboration with multiple departments.
• Experience with vendor coordination and event management in a corporate setting.
• Demonstrated ability to act as a gatekeeper for Senior leaders, including prioritizing requests and managing access.
• Proactive mindset with a focus on identifying and implementing improvements to administrative processes and efficiency.
• Comfort working closely with Senior leadership and adapting to evolving priorities and expectations.

Work Environment

This role operates within a professional corporate office environment in a hybrid work model, typically requiring 23 days per week in the office. The position supports Senior and C-suite leaders in a growing financial services organization, offering exposure to strategic initiatives and executive-level operations. The work involves regular use of Microsoft Office tools and other standard office technologies to manage calendars, documents, and communications. The environment is fast-paced and deadline-driven, with frequent interaction across departments and with external partners, while maintaining a polished, professional demeanor and attire appropriate for a corporate setting.

Job Type & Location

This is a Contract to Hire position based out of Bedford, TX.

Pay and Benefits

The pay range for this position is $35.00 - $45.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Bedford, TX.

Application Deadline

This position is anticipated to close on Sep 10, 2026.