Administrative Assistant

Special Instructions Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Resume/CV Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title: Administrative Assistant Status Job Summary Provide administrative and clerical support to Department Head/Faculty. Operate PC with Office software (Excel, Microsoft Word, etc.) Respond to phone calls and general inquiries Type letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving tickets Maintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items; File and maintain invoices from sub-awarding institutions on research grants Keep track and follow up on payment to vendors, sub-awarding institutions Make travel arrangements for faculty, staff and students Copy and collate materials Maintain an inventory of office and lab equipment Order office supplies as needed Deliver and accept mail on campus, when needed Assist in processing tuition payments and student payroll Qualifications (Education, Experience and Specialized Training) High school graduate or equivalent, supplemented by typing and business secretarial courses or experience Physical Demands Skills and Attributes Knowledge of basic language skills, including grammar, punctuation and spelling rule Knowledge of Microsoft Excel, Word and PowerPoint Excellent interpersonal skills Ability to operate various office machines—calculator, copier, PC, fax machine, etc. Posting Information Posting Number S600 Will this position require travel? N/A Will this position require night, weekend, and after hours work? N/A Will this position be supported using grants or contract funding? N/A Number of Vacancies Desired Start Date Position End Date (if temporary) Open Date Open Date 05/29/2026 Close Date 08/31/2026 Open Until Filled No Documents Needed to Apply Required Documents Resume Transcript 1 Optional Documents Cover Letter Letter of Recommendation 1 Curriculum Vitae Other Letter of Recommendation 2 Letter of Recommendation 3 Transcript 2 Transcript 3 #J-18808-Ljbffr Tuskegee University