Operations Coordinator
$50k - $60kFull-time
H2Hnj
Job Description
Job Description
Operations Coordinator
Heart to Heart ABA — East Orange, NJ (On-site)
Pay: $50,000-$60,000
About the RoleWe're looking for an Operations Coordinator to join our East Orange team. This person will handle daily logistics, coordinate front-desk and intake flow, and support scheduling and staffing needs to keep our office and clinic running efficiently.
Key Responsibilities- Manage daily operations: opening/closing procedures, facility upkeep, supply inventory, and vendor coordination
- Serve as the primary point of contact for facility needs
- Prepare and organize intake paperwork ahead of client arrivals
- Coordinate front-desk and arrival/pickup flow to keep appointments running smoothly
- Support staffing coordination and scheduling to maintain consistent client coverage
- Maintain an organized and welcoming workspace
- Identify opportunities to improve workflows and implement process improvements
- Maintain compliance-related postings, safety checks, and regulatory readiness
- Serve as a key communication point for staff on day-to-day operational needs
- Manage follow-through on administrative tasks with vendors, purchasing, and finance
- Take initiative on tasks that support overall office efficiency
- Prior experience in office management, administrative, operations, or healthcare/clinical support preferred
- Quick learner who can pick up industry-specific processes and terminology
- Highly organized, proactive, and self-directed
- Even-keeled and dependable in a fast-paced environment
- Strong interpersonal skills — able to work well with a team, clients, and the public
- Solution-oriented, with a genuine interest in building and improving processes
- Comfortable proposing and implementing new systems
- Brings energy and initiative to the role — someone who jumps in and gets things moving
- Anticipates potential issues and addresses them before they become problems
- High school diploma required; Associate's or Bachelor's degree preferred
- 1–3+ years in operations, office management, or administrative support
- Familiarity with Central Reach a plus
- Reliable, on-site presence in East Orange, NJ
Vacancy posted 1 day ago
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