Operations Administrative Assistant

Job Description Job Description About the Role We are looking for a reliable and organized Operations Administrative Assistant to support our growing field operations team. You will play a key role in keeping projects running smoothly by handling documentation, purchasing support, and communication between the office and field crews. Key Responsibilities Process purchase orders, match invoices, and track material deliveries Prepare submittals, change orders, and project documentation Maintain accurate records in QuickBooks and shared systems Coordinate communication between Field Superintendents, Foremen, and vendors Assist with scheduling, reporting, and general operations support Help with onboarding paperwork and crew-related admin tasks Requirements 1–2+ years of administrative experience (construction/landscaping preferred) Strong computer skills – QuickBooks experience a big plus Excellent organization and attention to detail Professional communication skills (phone, email, and in-person) Bilingual (English/Spanish) is a strong advantage Reliable transportation and valid Arizona driver’s license How to Apply Apply directly on ZipRecruiter or send your resume to View email address on click.appcast.io.