Executive Assistant

Executive Assistant Indeed is seeking a highly organised, proactive, and resourceful Executive Assistant to support multiple senior leaders in a fast-paced, global environment. This person will help leaders stay focused, organised, and prepared by coordinating schedules, managing logistics, and supporting daily operations across varied business needs. This role supports 3 or more leaders, and support needs may vary across the group. One leader may travel several times per month, while another may need support for onsite meetings, offsites, and team events as budget allows. The Executive Assistant will help manage complex calendars, coordinate domestic and international travel, prepare presentations and meeting materials, and track follow-up actions while adapting to shifting priorities and different working styles. This person will also join a fully remote team of Executive Assistants across multiple levels and locations. Success in this role requires a collaborative approach, comfort sharing knowledge, openness to learning from others, and willingness to provide coverage for colleagues during PTO or other absences. The role also includes project coordination support and calls for solid Google Workspace skills to enable minimal onboarding for core tools. Responsibilities include supporting multiple senior leaders with scheduling, travel, meetings, and daily operations; managing complex calendars and resolving scheduling changes as priorities shift; coordinating meetings, agendas, materials, and follow-up actions; arranging domestic and international travel and related logistics; supporting onsite meetings, offsites, events, and team activities; preparing presentations, briefing materials, and other documents; and providing project coordination support, tracking action items, and deliverables. Skills/Competencies include a minimum of 7 years of related experience; or a minimum of 5 years with a Bachelor's degree; or 3 years and a Master's degree; or a PhD without experience; experience supporting senior leaders or executives in an administrative or executive assistant role, including managing multiple leaders in a fast-paced environment; highly organized with close attention to detail and the ability to manage changing priorities with sound judgment; excellent verbal and written communication skills, with a high level of discretion and professionalism when handling sensitive information; experience with calendar management, travel coordination, meeting support, and event planning; proficiency with Google Workspace and comfort collaborating across remote teams in a fast-paced environment; and an adaptable growth mindset with a collaborative approach to supporting evolving business needs. Salary Range Transparency: Tier 1 United States of America 33.17 49.52 USD per hour; Tier 2 United States of America 37.02 55.29 USD per hour; Tier 3 United States of America 40.87 61.06 USD per hour; Tier 4 United States of America N/A; Tier 5 United States of America 46.15 69.23 USD per hour. Benefits Health, Work/Life Harmony, & Wellbeing: We care about what you care about. We have a multitude of benefits to support Indeedians, as well as their pets, kids, and partners including medical, dental, vision, disability and life insurance. Indeedians are able to enroll in our company's 401k plan, as well as an equity-based incentive program. Indeedians will also receive open paid time off, 11 paid holidays a year and up to 26 weeks of paid parental leave. Equal Opportunities and Accommodations Statement: Indeed is deeply committed to building a workplace and global community where inclusion is not only valued, but prioritized. We're proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neuro-diversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds. Inclusion & Belonging: Inclusion and belonging are fundamental to our hiring practices and company culture, forming an integral part of our vision for a better world of work. At Indeed, we're committed to the wellbeing of our employees and on a mission to make this the best place to work and thrive. We believe that fostering an inclusive environment where every employee feels respected and accepted benefits everyone, fueling innovation and creativity.