Administrative Assistant

Administrative Assistant

GFT is seeking an Administrative Assistant to join our Construction Services team. This role follows a fully remote work model.

GFT's construction services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards. Our seasoned professionals bring deep industry knowledge and a collaborative and innovative approach, working closely with all stakeholders to manage project complexities and deliver excellence.

What you'll be challenged to do:

This is an excellent career opportunity for an experienced, motivated Administrative Assistant who thrives in a fast-paced collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project.

In this capacity, the successful candidate will be responsible for the following:

• Provide general administrative support to the Construction Services Corporate Business Group (CBG) staff.
• Review and process vendor invoices, credit card reconciliations, and track accounts payable (AP).
• Support timesheet and expense account entries.
• Process conference, seminar, training registrations, and coordinate travel and meeting arrangements.
• Administer employee certification maintenance and support annual resume updates.
• Coordinate directly with Shared Services staff to resolve human resources, quality, safety, financial and operational matters.
• Support with company vehicle mileage log entries,
• Process employee new-hire paperwork, change notices, and related documentation while ensuring compliance with company policies and procedures.
• Visibly supporting and providing an efficient communications link between the employees in the Business Line and all company policies, procedures, directives, and activities.

What you will bring to our firm:

• High School Diploma or equivalent required.
• 2+ years of relevant experience as an administrative assistant
• Excellent customer service skills.
• Excellent written and verbal communication skills.
• Ability to multitask, organize, and prioritize work activities.
• Able to work independently and collaboratively as a team.
• Working knowledge of Microsoft Office Suite/Office 365 applications.
• Experience with integrated IOS phone systems.
• Must be available to work core hours (8am-5pm, M-F) aligned with Eastern or Central Time Zones.

What we prefer you bring:

• Associate's Degree.
• Prior experience in the Architecture, Engineering and Construction (AEC) industry.

Compensation:

The range for this position is $47,000 - $65,000 Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment. Must be willing to travel to one of our office locations for new hire training and occasional meetings.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Location: Remote Core Business Hours: 8:00 AM 5:00 PM Employment Status: Full-Time GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants" Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.