Administrative Assistant

The Legal & Compliance team in a global financial services organization is seeking a highly organized, proactive, and dependable Administrative Assistant to support a fast-paced team. This role offers opportunities for a high-performing individual to expand their responsibilities.

Key Responsibilities

• Provide administrative support including complex calendar management, meeting coordination, and travel arrangements.
• Partner with other administrative staff to support the broader leadership team and ensure smooth day-to-day operations.
• Coordinate internal and external meetings, including scheduling, logistics, agendas, conference rooms, and virtual meeting support.
• Assist with travel planning, expense reporting, and other administrative processes in accordance with company policies.
• Monitor and prioritize incoming requests, helping leaders stay organized and prepared.
• Prepare presentations, meeting materials, and other documents as needed.
• Coordinate team events, offsites, and departmental meetings.
• Maintain organizational charts, distribution lists, and other team resources.
• Support compliance-related tasks, such as tracking regulatory deadlines and assisting with audits and compliance reports.
• Serve as a reliable point of contact for the team, demonstrating professionalism and excellent customer service.

Qualifications

• 3-5 years of administrative, executive support, office coordination, or related experience.
• Experience supporting multiple leaders or managing competing priorities in a fast-paced environment preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving skills and a proactive, service-oriented mindset.
• Proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Experience with expense management and travel coordination is required.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted guarantee of certain compensation package for position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.