Executive Assistant

Executive Assistant

Edinburgh | Hybrid Working | Competitive Salary & Benefits 

About the Employer

Cross Resourcing are thrilled to be working exclusively with a leading Scottish environmental charity to recruit an Executive Assistant. Our client has a long-standing reputation for delivering conservation, education and community engagement initiatives that create a lasting positive impact across Scotland.

The Opportunity

We are supporting our client with the appointment of an Executive Assistant to provide high-level support to the Chief Executive, Chair and Board. This is a varied and highly visible role that requires exceptional organisational skills, discretion and the ability to manage competing priorities within a fast-paced and purpose-driven environment. Working closely with senior leadership, you will play a key role in ensuring the smooth operation of executive, governance and administrative activities across the organisation.

Key Responsibilities

• Manage and coordinate the Chief Executive’s diary, meetings, events, travel arrangements and overall calendar planning.
• Prepare briefings, correspondence, reports, presentations and supporting documentation for internal and external stakeholders.
• Act as the first point of contact for enquiries on behalf of the Chief Executive, managing communications professionally and efficiently.
• Organise and provide secretariat support for Board and committee meetings, including agenda preparation, circulation of papers, attendance management and minute taking.
• Coordinate annual governance activities, including trustee appointments, inductions, elections and AGM support. Maintain accurate digital filing systems, records and document management processes.
• Process expenses, manage routine correspondence and support organisational reporting and administrative activities.
• Build effective working relationships with senior leaders, trustees, partners and external stakeholders, providing administrative support as required.

Candidate Profile
Essential Skills & Experience 

• Previous experience in an Executive Assistant, Personal Assistant or senior administrative role supporting senior leadership
• Exceptional organisational and time-management skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills with excellent attention to detail
• Experience preparing meeting papers, coordinating senior-level meetings and managing confidential information
• Proficient in Microsoft Office applications including Outlook, Word, Excel, Teams and PowerPoint
• Ability to work independently, use initiative and build effective relationships across a range of stakeholders

Desirable

• Experience supporting Boards, Trustees or governance committees
• Experience taking minutes and managing actions within formal committee, board or governance environments
• Experience working within the charity, public sector or membership organisation environment

What’s on Offer

• Opportunity to join a respected and purpose-led Scottish organisation
• Hybrid working arrangement based in Edinburgh
• A varied and influential role supporting senior leadership and governance functions
• Collaborative and values-driven working environment
• Competitive salary and benefits package

Next Steps

To learn more about this opportunity, please submit your application or contact our team on 0131 376 3376 .

Due to the high volume of applications we receive, only shortlisted candidates will be contacted. If you have not heard from us within 5 working days of submitting your application, please assume that your application has not been successful on this occasion.

Equal Opportunities

Cross Resourcing is committed to promoting equality, diversity and inclusion in the workplace. We welcome applications from all suitably qualified individuals, regardless of gender, race, disability, sexual orientation, religion or belief, age, or any other protected characteristic.