Executive Assistant

About

Greenberg Gross LLP is a plaintiff-side trial law firm with offices across California, Nevada, New York, New Jersey, Illinois, Pennsylvania, and Massachusetts. We are looking for a highly organized, discreet, and resourceful Executive Assistant to support our Executive Director and Administrative Director across the firm's day-to-day leadership operations.

Key Responsibilities

• Manage complex, shifting calendars, coordinating meetings across time zones, and offices
• Maintain a list of deadlines
• Anticipate scheduling conflicts and proactively resolve them
• Coordinate travel arrangements, including flights, lodging, and ground transportation for multi-office visits
• Draft, proofread, and manage email correspondence when appropriate
• Screen and prioritize incoming calls, emails, and requests
• Serve as a liaison between the executives, internal staff, partners, and external contacts and vendors
• Prepare agendas, materials, and briefing documents for leadership meetings, partner meetings, and firm-wide events
• Take and distribute meeting notes and track follow-up action items
• Assist with tracking and organizing firm projects and initiatives across departments
• Prepare, format, and proofread reports, presentations, and policy documents
• Maintain organized digital and physical filing systems for sensitive documents
• Assist with cross-office initiatives, tracking deadlines and deliverables across departments
• Help coordinate onboarding logistics for new hires or new office openings
• Support special projects as assigned, which may span HR, operations, compliance, finance, or firm administration
• Any other tasks as assigned

Required Qualifications

• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership, ideally within a law firm or professional services environment
• Excellent written and verbal communication skills
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management tools
• Exceptional organizational skills and the ability to manage multiple priorities under deadline pressure
• High degree of discretion and sound judgment when handling confidential information
• Bachelor's degree preferred, though equivalent professional experience will be considered

Preferred

• Experience supporting leadership across multiple office locations or multi-state operations
• Familiarity with legal industry tools such as iManage, Clio, or Litify/Salesforce
• Prior exposure to HR, payroll, or firm administration functions

Core Competencies

• Reliability and follow-through on commitments
• Ability to work independently while staying closely aligned with two executives' priorities
• Comfort navigating ambiguity and shifting demands
• A calm, professional demeanor under pressure
• Strong interpersonal skills with staff at all levels of the firm

Physical Requirements

• Ability to work at a desk and use a computer for extended periods

Compensation and Benefits

Salary is commensurate with experience. Greenberg Gross LLP offers a comprehensive benefits package including medical, dental, and vision coverage, retirement plan options, and paid time off.

Responses will be given to candidates who closely meet our qualifications. EOE M/F/D/V.