Executive Assistant

Job Description

We are seeking a polished, proactive Executive Administrator to support the CEO of a higher education institution and act as a key partner across daily operations, executive communication, and strategic initiatives. This role sits at the center of the organization, regularly interfacing with senior leadership and the board, and requires strong professionalism, discretion, and executive presence. You will own critical administrative functions while managing high-visibility meetings, communications, and projects. This is a fast-paced, high-impact opportunity within a growing organization where your work will be closely tied to leadership success.

Responsibilities:

Manage CEO calendar, travel, expenses, and day-to-day logistics

Prepare presentations, board decks, reports, and written communications

Coordinate and run senior leadership and board meetings (agendas, notes, follow-ups)

Act as liaison between CEO, leadership team, and board members

Organize contracts, subscriptions, licenses, and digital filing systems

Support planning and execution of board events, leadership retreats, and company milestones

Build surveys, gather data, and synthesize information into clear outputs

Track key initiatives and ensure follow-through across teams

Assist with ad hoc administrative and office needs as required

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

8+ years of executive or high-level administrative experience

Strong communication skills with a natural, professional presence

Ability to manage multiple priorities with urgency and attention to detail

Advanced proficiency in Google Suite

Experience preparing executive-level materials and supporting leadership meetings

Highly organized, adaptable, and able to work independently

High level of discretion handling confidential information Undergraduate degree at an Accredited University

Experience supporting C-level executives or working with a board

Background in contract or legal document management

Experience coordinating large-scale events or offsites

Strong ability to organize and present data clearly

High-level travel coordination experience