SECRETARY (OA)

Administrative Assistant

You will receive telephone calls and visitors, referring callers directly to the Director or redirecting them to more appropriate offices or subordinate branches.

You will arrange for meetings, including reserving the locations, notifying participants and providing copies of handouts

You will serve as the office POC for administrative matters such as emergency service, property inventories, telephone requests, notices, instructions, and reports. Requisition office supplies, equipment, and publications.

You will make necessary arrangements for travel, arranging schedules of visits and notifying organizations and officials to be visited.

You will manage calendars and schedules for Human Resources Director (HRD) and office use, such as leave calendars, conference room reservations, etc.

You will receive incoming correspondence, screen material, prior to distribution for suspense dates, establishing controls, and following up for the Director.

You will review correspondence for spelling, typographical errors, conformance to formats, and procedural requirements.

You will utilize a personal computer, produce a wide variety of documents requiring use of advanced word processing functions to arrange complicated tabular or non-narrative material or to create complex formats.

You will develop methods of automating various administrative reports containing data having multiple uses for other reports such as budget, travel, training, staffing, etc.

You will track expenditures for labor, awards, training, and travel.

You will coordinate the timely submission of budget estimates by HRO program managers and review estimates to ensure amounts requested are within established guidelines.

You will consolidate and arrange estimates in proper form by cost function and cost class.

You will be required to have the ability to type at least 40 words per minute.