Administrative Assistant, Global Situational NY%2FCT

Administrative Assistant, Global Situational (NY/CT)

Our client is looking to fill the role of Executive Assistant.

Location: Midtown Manhattan, NYC

Schedule: Hybrid

Experience: 36+ years

Industry: Financial Services / Investment Management

Salary: $95,000-120,000

Responsibilities:

• Provide high-level administrative and executive support to senior investment professionals and/or a founder
• Manage complex calendars, scheduling, meetings, and competing priorities across multiple time zones
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Coordinate meetings and communications with investors, clients, executives, vendors, and other external stakeholders
• Prepare meeting materials, agendas, presentations, correspondence, and other documents as needed
• Track follow-up items, deadlines, and action items to ensure timely execution
• Manage expenses and other day-to-day administrative responsibilities
• Maintain CRM systems, contact databases, files, and other internal resources
• Assist with events, conferences, meetings, and other firm activities
• Support recruiting coordination, onboarding, and general office operations as needed
• Assist with special projects and time-sensitive initiatives across the firm
• Handle confidential and sensitive information with a high degree of discretion
• Serve as a reliable resource to the broader team and provide support wherever needed
• Identify opportunities to streamline processes, improve efficiency, and make the executives and team more effective
• Take ownership of projects and responsibilities beyond traditional administrative tasks
• Be available to assist with time-sensitive matters outside of standard hours when needed

Required Qualifications:

• 36+ years of experience in financial services or a comparable high-touch professional environment
• Experience supporting senior executives, investment professionals, founders, partners, or other high-level professionals
• Background in financial services, investment management, private equity, hedge funds, investment banking, wealth management, consulting, or similar industries preferred
• Strong experience managing complex calendars and scheduling
• Experience coordinating domestic and international travel
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Highly polished and professional presence
• Strong judgment, discretion, and ability to handle confidential information
• Ability to manage multiple priorities, shifting deadlines, and a fast-paced workload
• Strong follow-through and ability to independently track and execute action items
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Tech-savvy and comfortable learning CRM platforms and other firm-specific systems
• Self-starter who is comfortable working independently and taking ownership
• Resourceful, solutions-oriented mindset with the ability to see a problem and figure out how to solve it
• Comfortable operating in an entrepreneurial environment where priorities can change quickly
• Team player who is willing to jump in and assist with responsibilities outside of a traditional EA scope
• Interested in building a long-term career within a sophisticated investment management environment

If you meet the required qualifications and are interested in this role, please apply today.

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