Secretary/Admin Asst level II - 581113

Job Description

Job Description

Description

TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. 

The Secretary II / Administrative Assistant provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring the accuracy, timeliness, and integrity of administrative operations. 
Key Responsibilities:

• Perform independent administrative and clerical support activities.  
• Review, distribute, and manage incoming and outgoing correspondence and mail.  
• Screen telephone calls and visitor requests and route inquiries appropriately.  
• Organize, maintain, and update office files, records, handbooks, and manuals.  
• Attend meetings, prepare meeting minutes, and track action items.  
• Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities.  
• Conduct research and gather information from multiple electronic systems and databases.  
• Prepare correspondence, memoranda, and reports.  
• Serve as records custodian and manage inventory accountability processes.  
• Coordinate Federal employee travel activities.  
• Perform payroll support functions, including auditing timecards, data entry, reporting, and record maintenance.  
• Coordinate workload, prohibited items, duty roster, and arrest reporting activities.  
• Serve as a fleet management point of contact, reviewing mileage reports and maintenance requirements.  
• Maintain program databases, consolidate reports, and track milestones.  
• Support contractor oversight activities, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities.  
• For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required

Required Skills:

• Strong written and verbal communication skills in English.  
• Excellent organizational, administrative, and records management capabilities.  
• Data collection, analysis, and reporting experience.  
• Ability to perform research and gather information from multiple systems and sources.  
• Proficiency with Microsoft Office Suite products.  
• Experience using modern office equipment such as scanners, copiers, and multifunction devices.  
• Strong attention to detail and ability to work independently.  
• Ability to maintain accurate records, databases, reports, and inventories.

Minimum Qualifications  

• High school diploma required.  
• Minimum of one (1) year of experience performing secretarial and administrative duties.  
• Ability to communicate effectively in English, both orally and in writing.
• Proficiency in Microsoft Office Suite and contemporary office technologies.  

Preferred Qualifications  

• Two (2) years of clerical and administrative experience.  
• Experience supporting a contractor serving a Department of Homeland Security component, particularly the Federal Protective Service.
• Knowledge of Government administrative procedures and systems.
• Working knowledge of payroll, travel, inventory, fleet management, financial, security, reporting, and contract administration systems.
• Working knowledge of Government regulations and directives.