Administrative Coordinator

We're hiring a Temporary Administrative Coordinator for an exciting opportunity with a highly respected organization in Princeton, NJ . This role supports the Facilities Management team by providing administrative, operational, and project coordination support. If you're organized, detail-oriented, and thrive in a fast-paced environment, we'd love to hear from you!

Compensation & Schedule :
Pay : $34/hour
Type : Temporary Assignment
Location : Princeton, NJ
Work Setup : Hybrid

Key Responsibilities :
-Coordinate calendars, meetings, and administrative activities.
-Assist with purchase orders, invoice processing, expense reporting, and reimbursement tracking.
-Schedule vendors, service providers, and facilities-related appointments.
-Maintain records, filing systems, and operational documentation.
-Prepare reports, presentations, meeting minutes, and correspondence.
-Support facilities projects by tracking progress and communicating updates.
-Respond to internal inquiries and provide exceptional customer service.
-Coordinate cross-functional activities with Facilities, Security, IT, and other departments.
-Assist with visitor management and office operational support.

Requirements :
-Minimum 5 years of administrative, executive assistant, or coordinator experience.
-Strong experience with calendar management, meeting coordination, and administrative support.
-Proficiency in Microsoft Office 365 (Outlook, Excel, Word, Teams).
-Experience with invoice processing, purchasing, vendor coordination, and expense management.
-Strong organizational, communication, and multitasking skills.
-Ability to handle confidential information with professionalism and discretion.
-Experience with Workday, Concur, DocuSign, CMMS, or similar systems is highly preferred.
-Bachelor's degree or equivalent combination of education and experience preferred.

If you're looking for an opportunity to leverage your administrative expertise in a collaborative and professional environment, apply today!

Key Responsibilities:
-Coordinate calendars, meetings, and administrative activities.
-Assist with purchase orders, invoice processing, expense reporting, and reimbursement tracking.
-Schedule vendors, service providers, and facilities-related appointments.
-Maintain records, filing systems, and operational documentation.
-Prepare reports, presentations, meeting minutes, and correspondence.
-Support facilities projects by tracking progress and communicating updates.
-Respond to internal inquiries and provide exceptional customer service.
-Coordinate cross-functional activities with Facilities, Security, IT, and other departments.
-Assist with visitor management and office operational support.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.