Executive Assistant

Senior Executive AssistantThe Senior Executive Assistant provides high-level administrative and executive support to the Chief Financial Officer (CFO) and designated senior Finance leaders (VP level). This role operates at the enterprise leadership level and is responsible for enabling the effectiveness of the CFO and Finance leadership team through proactive coordination advanced administrative management and trusted handling of highly sensitive financial operational and strategic information. This position requires exceptional judgment discretion and anticipatory thinking in a fast-paced and highly visible environment. The Senior Executive Assistant serves as a key partner to Finance leadership ensuring seamless alignment of priorities communications governance activities and executive operations.Executive & Strategic Support:Serve as the primary administrative partner to the CFO and designated Finance leaders enabling focus on strategic and financial prioritiesProactively manage complex calendars across multiple senior leaders balancing internal priorities external stakeholders and critical Finance deadlines (e.g. close cycles Board reporting audit and forecasting schedules)Anticipate executive needs and independently resolve scheduling logistics and coordination challengesPrepare executives for meetings by coordinating briefing materials financial reports agendas and follow-up actionsCommunication & Stakeholder Management:Act as a liaison between the CFO/Finance leadership and executive leadership team Board members auditors investors and external partnersDraft edit and manage executive-level communications with accuracy clarity and discretionExercise sound judgment in handling confidential financial operational and organizational informationMeeting Board & Governance Support:Coordinate Finance leadership meetings executive reviews Board and committee meetings (including Finance and Audit Committees) and investor-related engagementsCoordinate development consolidation and distribution of Board and committee materials ensuring accuracy version control and adherence to deadlinesTrack action items and ensure timely follow-up on key financial operational and governance prioritiesSupport audit compliance and regulatory processes through coordination of documentation logistics and deliverablesOperational & Administrative Leadership:Manage CFO and Finance leadership travel arrangements aligned with business priorities and cost efficiencySupport expense reporting and administrative workflows for Finance leadershipCoordinate timelines and logistics across core Finance cycles including monthly/quarterly close forecasting annual budgeting audit activities and Board reportingIdentify opportunities to improve executive support workflows and administrative processes within FinanceProvide guidance and support to other Executive Assistants supporting Finance leaders promoting consistency and best practicesSpecial Projects & Financial Operations Support:Support Finance-led and enterprise-wide initiatives including strategic planning annual budgeting cycles and operational improvement effortsConduct research synthesize financial and operational data and prepare executive-ready summaries and materialsSupport cross-functional initiatives involving Finance and other business units to ensure alignment and executionChange Management & Process Improvement:Support Finance leadership through organizational change system implementations (e.g. financial systems planning tools reporting platforms) and transformation initiativesEnsure clarity structure and communication during periods of change or high operational demandContribute to continuous improvement of executive support and Finance operational workflowsRequired Education and Experience:8+ years of experience as an Executive Assistant including direct support to C-suite or senior executive leaders (CFO or Finance leadership preferred)Demonstrated ability to operate with a high degree of autonomy judgment and discretion particularly with sensitive financial informationExceptional organizational communication and time-management skillsProven experience managing highly complex calendars and competing priorities across multiple senior stakeholdersExperience supporting financial operations Board processes or audit-related activities preferredAdvanced proficiency with Microsoft Office (particularly Excel and PowerPoint) and collaboration toolsKnowledge Skills and Abilities:Strong executive-level operational acumen with the ability to independently manage priorities and anticipate needs in a fast-paced Finance environmentStrong business and financial acumen with ability to understand financial concepts reporting structures and executive-level discussionsExceptional organizational and coordination skills with the ability to manage multiple concurrent workstreams and deadlines with precisionStrong interpersonal and stakeholder management skills with ability to interact effectively with executives Board members auditors and external partnersExcellent written and verbal communication skills including the ability to draft edit and synthesize executive-level materialsProven ability to build collaborative relationships across Finance Executive Leadership and external stakeholdersAdvanced proficiency with Microsoft 365 (Outlook Word Excel PowerPoint) and enterprise collaboration tools and financial systemsStrong problem-solving skills with a proactive solutions-oriented mindset and ability to anticipate issues before they ariseAbility to remain composed professional and effective in high-pressure time-sensitive and confidential situationsBasic project coordination skills including tracking deliverables managing timelines and ensuring follow-through across stakeholdersCommitment to operational excellence consistency and continuous improvement within executive support functionsCompensation Range: $70,000.00-$98,000.00This range offers an estimate based on the minimum job qualifications. However our approach to determining base pay is comprehensive and a broad range of factors is considered when making an offer. This includes education experience skills and certifications/licensures as they directly relate to position requirements as well as business/organizational needs internal equity and market-competitiveness. In addition BMCHS offers generous total compensation that includes but is not limited to benefits (medical dental vision pharmacy) discretionary annual bonuses and merit increases Flexible Spending Accounts 403(b) savings matches paid time off career advancement opportunities and resources to support employee and family well-being. NOTE: This range is based on Boston-area data and is subject to modification based on geographic location.Equal Opportunity Employer/Disabled/VeteransAccording to the FTC there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications or apps job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.