Executive Assistant & Office Manager

Executive Assistant & Office Manager

Boston, MA

Form Health is a virtual obesity medicine clinic delivering multi-disciplinary evidence-based obesity treatment through telemedicine. Obesity impacts more than 40% of the US adult population, and although historically only about 1% of patients received medical treatment for their disease, the field of Obesity Medicine is entering a period of rapid growth. Form Health provides high-quality expert care and leverages technology to enhance the patient experience. All Form Health patients work closely with their care team, which includes board certified physicians, advanced practice professionals and Registered Dietitians. Through our proprietary mobile app patients engage in regular video visits, as well as text messaging, photo journaling, digital data transmission, and customized educational materials. We hold ourselves to the highest standards of clinical care, and to treating every individual with empathy and respect.

Founded in 2019, Form Health is a venture-backed innovative startup with an experienced clinical and leadership team. Our mission is to empower patients and be leaders in Obesity Medicine driving impact at a national scale. We are deeply invested in our core value to put patients first, and also deeply committed to creating a culture where every employee is valued and we learn and improve together.

About the Role:

We are seeking an experienced, highly organized, and proactive Executive Assistant and Office Manager to support our CEO, COO, and Chief Medical Officer while also owning the day-to-day management of our Boston headquarters. In this role, you will serve as a strategic partner, helping senior leadership stay focused, organized, and operating at peak effectiveness during an exciting period of growth.

This is a hybrid role for someone who is equally comfortable providing high-level executive support and ensuring that a physical office runs smoothly, professionally, and consistently. The right candidate will be a strong operator who anticipates needs, solves problems independently, maintains a welcoming and well-functioning office environment, and helps senior leadership stay focused, organized, and operating at peak effectiveness.

As Executive Assistant, you will manage complex schedules, facilitate key communications, oversee logistical details, and support executive meetings and priorities. As Office Manager, you will be responsible for ensuring our Boston office is maintained to a high standard, welcoming to guests, and aligned with Form Health's culture and employee experience.

This is a unique opportunity to support a mission that transforms lives while working alongside visionary leaders in a fast-paced, remote-first environment. The position reports to the Chief Administrative Officer and is a hybrid role requiring in-office work at least Tuesday-Thursday each week.

What You Will Do:

Executive Support

• Provide direct administrative support to Form Health's CEO, COO, and Chief Medical Officer
• Manage complex calendars, including scheduling across multiple time zones and prioritizing high-impact meetings
• Coordinate travel, logistics, expense reports, and preparation materials for executive meetings
• Act as a liaison between executives and internal/external stakeholders, ensuring timely, professional communication
• Prepare agendas, presentations, briefing materials, and follow-ups for leadership meetings, board meetings, and company-wide events
• Support Executive Team meetings through meeting preparation, facilitation, action-item tracking, follow-up, and documentation of responsibilities
• Assist with project management tasks and track action items to completion
• Coordinate executive offsites, virtual events, and strategic planning sessions, including booking facilities, facilitators, vendors, and logistics
• Anticipate operational needs, solve problems independently, and remove barriers to executive effectiveness
• Handle sensitive information with discretion and confidentiality
• Deliver one-off project support as needed

Boston Office Management

• Own day-to-day management of Form Health's Boston headquarters, ensuring the office is clean, organized, welcoming, and ready for employees, executives, guests, and visitors
• Maintain the Boston office to a high standard, proactively identifying and resolving facilities, supply, maintenance, and employee-experience needs
• Coordinate facilities issues with the landlord, building management, maintenance vendors, cleaning services, and other service providers
• Serve as the primary point of contact for Boston office operations, including office access, guest experience, supplies, conference rooms, mail, deliveries, and general workplace needs
• Handle incoming mail and deliveries to the Boston office, including routing items to the appropriate teams and coordinating virtual or offsite scanned mail as needed
• Support a positive employee and visitor experience that reflects Form Health's values of compassion, integrity, and impact
• Foster a culture of organization, efficiency, and alignment across the executive team and Boston office

About You:

• 5+ years of experience as an Executive Assistant supporting senior leaders; healthcare, digital health, or high-growth startup experience preferred
• Experience working in a remote-first or hybrid environment with distributed teams
• Mastery of Google Workspace, Slack, Zoom, and project management tools
• Impeccable organizational skills with the ability to manage competing priorities under pressure
• Excellent written and verbal communication skills
• Proactive, solutions-oriented, and calm under pressure
• Passion for Form Health's mission to make evidence-based obesity care accessible and stigma-free
• Ability to thrive in a fast-paced, ambiguous, and mission-driven environment

More about Form Health's benefits:

• Competitive salary and equity in a high growth start-up
• Comprehensive health benefits (medical, dental, vision)
• 401k program
• Flexible work schedules and paid time off
• Paid parental leave

Form Health's commitment to building a diverse, equitable, and inclusive work environment:

Form Health is committed to creating a culture and environment that celebrates diversity and inclusion, while fostering safety and belonging. This extends from our remote patient care to our corporate offices and everywhere in between. We are looking for team members who want to help us further our Diversity, Equity, and Inclusion (DEI) efforts and who share our attitudes for creating an inclusive, safe, and positive work environment.

Base Annual Salary

$90,000 - $110,000 USD