Executive Assistant/Administrative Consultant

Executive Assistant

The Executive Assistant will serve as a trusted, strategic partner to two senior Sutter Health Innovation Executives, providing executive support in a fast-paced, high-visibility environment. This role is suited for a highly organized, proactive professional who operates with discretion, sound judgment, and a strong sense of ownership. Responsibilities include managing complex calendars, coordinating meetings and travel, preparing executive-level materials, and handling sensitive information with professionalism, while effectively prioritizing across competing demands.

In parallel, this role plays a critical role in the operational excellence of Sutter Health's Innovation Center, curating an environment that supports executive leadership, strategic work, and cross-functional collaboration. Responsibilities include cultivating a strong in-person experience, coordinating on-site events and executive visits, and managing special projects that advance innovation initiatives. The Executive Assistant will work closely with internal and external stakeholders to oversee initiatives from concept through execution, contribute to department goals, and support a culture of continuous improvement. This is a full-time, in-person role based at the Innovation Center in San Francisco, ideal for someone who values being embedded in the action and building strong, in-person relationships with leaders, partners, and teams.

EDUCATION:

• Bachelor's: Business Administration, Healthcare Management or related field

TYPICAL EXPERIENCE:

• 5 years recent relevant experience

PREFERRED EXPERIENCE:

• Proven success supporting multiple senior leaders, managing complex calendars, travel, and cross-functional coordination with discretion and efficiency. Open to new tools to advance efficiency.
• Experience planning and executing high-touch events, executive visits, and partner engagements in fast-paced, innovation-driven environments.
• Ability to create seamless onsite experiences from managing hospitality and logistics to collaborating with facilities, IT, and content teams.
• Skilled in stakeholder communication, with a polished presence and comfort interfacing with C-level leaders, investors, and strategic partners.

SKILLS AND KNOWLEDGE:

• Ability to build and establish effective working partnership with employees, peers and/or leaders to achieve program objectives.
• Proven experience providing high-level administrative support to senior executives.
• Demonstrates a commitment to Sutter Health's mission, vision, and values.
• Organizational skills and the proven ability to manage multiple tasks and deadlines simultaneously. Effective communication skills are essential, with an emphasis on writing.
• Motivated and resourceful self-starter with the ability to anticipate needs, meet deadlines, and solve problems creatively, both independently and in team settings.
• Adaptability to interact with various types of visitors with poise and self-confidence. Desire and ability to work independently and autonomously.
• Proficient in MS Office Suite

These Principal Accountabilities, Requirements and Qualifications are not exhaustive, but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, staff changes, workload, or technical development).

Job Shift: Days

Schedule: Full Time

Shift Hours: 8

Days of the Week: Monday - Friday

Weekend Requirements: As Needed

Benefits: Yes

Unions: No

Position Status: Non-Exempt

Weekly Hours: 40

Employee Status: Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $53.65 to $80.48 / hour

The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health's comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.