Executive Assistant to VP of Marketing

We are seeking an exceptionally agile, high-energy professional to support senior leadership at a fast-moving, innovative hi-tech company in the Bay Area. This role requires someone who is proactive, sharp, and thrives in environments where speed, adaptability, and problem-solving are essential. We want someone who naturally takes initiative, jumps in where needed, and embodies a servant-leadership mindset. The right person is comfortable rolling up their sleeves, learning fast, and supporting executives through both planned operations and unexpected challenges. What You'll Do Provide high-level administrative, logistical, and operational support to senior executives. Manage calendars, travel arrangements, scheduling, and coordination of meetings across global time zones. Serve as the first point of contact for internal and external stakeholders; maintain professionalism under pressure. Jump into "support mode” quickly during urgent situations—problem-solving, reorganizing schedules, and handling communication. Coordinate domestic and international travel, business events, conferences, and executive offsites. Prepare presentations, reports, agendas, and follow-ups for leadership meetings. Track action items, ensure accountability, and help keep projects moving forward. Maintain confidentiality while handling sensitive information with discretion and trustworthiness. Stay steps ahead of executive needs—anticipating issues, offering solutions, and removing roadblocks. Who You Are Extremely agile and nimble, able to pivot quickly as priorities shift. A self-starter who thrives in a fast-paced hi-tech environment. Highly organized with exceptional attention to detail and strong multitasking skills. Hands-on, willing to roll up your sleeves and do whatever is needed—no task too big or small. Strong problem solver with the ability to stay calm and responsive during high-pressure moments. Service-oriented mindset—you take pride in helping others succeed. Energetic, resourceful, and eager to learn; someone who brings agility, speed, and hustle. Comfortable with frequent global travel and representing executives at events when needed. Excellent communicator with strong interpersonal skills and emotional intelligence. Qualifications 4–7 years of experience in a similar high-support, fast-paced role (hi-tech preferred). Experience coordinating complex schedules and global travel. Proficiency with productivity tools (Google Workspace, Office 365, Zoom, Slack, Notion, etc.). Ability to handle confidential information professionally. Flexibility to work outside standard hours when urgent needs arise. Passport and willingness to travel internationally on short notice. Why This Role? Work directly with high-impact leaders in a cutting-edge hi-tech environment. Opportunities for travel, exposure, and growth. Dynamic, energetic culture that rewards hustle, ownership, and agility. A role where you can make a real difference every day. Opportunities for remote work. Role requires travel flexibility as executive frequently travels both domestically and internationally at last moments notice. #J-18808-Ljbffr Talent Space, Inc.