Executive Assistant

Job Title	Executive Assistant	Requisition ID	req1198
Type of Employment	Regular Full-Time Employee	Job Openings	1
Compensation Range	105528.00 - 128978.00	Compensation Type	Annual Salary

Founded in 1866 San Jose Water Company is an investor owned water company headquartered in Silicon Valley. With a service area of 140 square miles it is one of the largest and most technically sophisticated urban water system in the United States. We serve over 1 million people with high quality life sustaining water with an emphasis on exceptional customer service.

We are actively seeking talented driven and highly-productive applicants for the position of Executive Assistant to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package.

Position Overview:
The Executive Assistant provides confidential executive level administrative support and performs complex administrative secretarial clerical and administrative duties in support of the CA Leadership Team (primarily CHROGeneral Counsel Vice President of Regulatory Affairs and the Vice President Corporate Secretary).TheExecutive Assistantthrives in a fast-paced environmentpossessesexcellent communication skills and is detail-oriented. They willprovide high-leveladministrative support by effectively managing complex schedules coordinating communications and travel as well as executive key administrative clerical and secretarial taskstoensure operational excellence that aligns withthe companys mission vision and values.

Key Responsibilities

• Provides executive support and performs technical and administrative duties in support of senior leadership.

• Manages an active daily and long-term calendar including the scheduling of meetings off-site events and other necessary appointments.

• Screens and prioritizes incoming communications to ensuretimelyresponses and appropriate redirection.

• Prepares documents and presentations as well asmaintainsfiles and correspondence for relevant meetings.

• Arrangescomplex and detailed travel plans itineraries and agendas as needed.

• Collaborates on event planning and coordination of company-wide events.

• Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives.

• Builds positive relationships with internal staff senior leaders and relevant stakeholders.

• Organizes and manages receipts and processes expense reports.

• Executes timecard approvals/process as needed.

• Composes and prepares high-level and confidential correspondence.

• Performs other duties or special projects asrequiredor as assigned.

• Travel as needed.

Additional Core Responsibilities

• Prepares agendas takes meeting minutes and ensurestimelyfollow-up on action items.

• Supports cross-functional initiatives by tracking timelines deliverables and stakeholder communications.

• Maintains discretion and confidentiality in handling sensitive information including HR legal and financial matters.

• Utilizes internal systems (e.g. SharePoint Teams CoPilot Workday) to manage workflows documents and approvals.

• Coordinates officelogisticssuch as supplies equipment and space planning in collaboration with Facilities or Operations.

• Assistswith onboarding vendorsassistswith contracts andliaiseswith Procurement or Legal as needed.

• Works with vendors to schedule meetings for projects or specific processes (e.g. SOX walkthroughs internal audit risk assessments).

• Gathers and synthesizes information for executive briefings board meetings or external engagements.

• Assistsin coordinating communications andlogisticsduring urgent or sensitive organizational matters.

• Addressesaccountspayable matters including research and coding of invoices.

Additional Responsibilities:

• Leads planning and execution of local office events such as service anniversaries birthday celebrations stakeholder visits and other culture-building activities including food ordering setup/teardown and vendor coordination.

• Serves as the primary point of contact for local eventlogistics ensuring seamless execution of recurring and ad hoc events at the site level.

• Supports subsidiary-level hosting and hospitality managinglogisticsfor leadership visits including space preparation and catering.

Qualifications:

• High School Diploma oritsequivalent.

• 5 years orof increasingly responsible secretarial and office administrative experience.

• Secretarial or business training and experience in dealing with representatives of government business or community organizations is desirable.

• Exceptional written and verbal communication skills.

• Exceptional organizational and time management skills to manage competing priorities.

• Knowledge of standard office administration office equipment office software (Microsoft Office Suite) record keeping report preparation and filing systems.

• Type accurately at a rate of 65 words per minute fromprintedcopy.

• Valid Drivers License.

• Must be or willing to become a certified Notary Public.

EEO Statement
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics.

Required Experience:

IC