Executive Assistant

Benefits/Perks

Competitive Compensation

Great Work Environment

Career Advancement Opportunities

Job Summary

We are seeking a Executive / Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with management, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.

Responsibilities

Provide high-level administrative and operational support to two busy company owners/executives.

Payroll for two company's

Recruiting, sorting through applicants, scheduling and conducting interviews

Run errands, as needed

Manage and coordinate complex calendars across two businesses and personal/family commitments, including scheduling, rescheduling, and prioritizing competing demands.

Work closely with many different people to ensure everyone is on the same page

Wearing many different hats and helping with various tasks for multiple company's owned by a husband and wife

Paying Bills and remaining organized on what is being paid and what needs to be paid

Maintain organized digital and physical files, records, contracts, documents, and confidential information.

Manage and prioritize a high volume of emails and correspondence; draft responses and ensure important items receive timely attention.

Anticipate needs and proactively identify upcoming deadlines, conflicts, opportunities, and potential issues before they become problems.

Be available to handle occasional last-minute, urgent, or after-hours requests when business or personal circumstances require it.

Qualifications

Exceptional communication and interpersonal skills

Strong organizational skills

The ability to multitask well

The ability to work well independently and within a team environment

Self Sufficiency