Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to provide high-level support to hotel operations leadership in Cincinnati Ohio. This role combines executive coordination, office administration, and project support in a fast-moving corporate setting. The ideal candidate is organized, dependable, and confident managing competing priorities while maintaining accuracy and professionalism.

Responsibilities:

• Support the Corporate Director of Hotel Operations with calendar coordination, document preparation, correspondence, and daily administrative activities.

• Organize meetings, prepare materials, track action items, and help ensure follow-up tasks are completed on schedule.

• Maintain financial records, compile reports, and assist with data entry and documentation that support operational decision-making.

• Handle incoming calls and general office communication with professionalism, directing requests and responding to internal and external stakeholders as needed.

• Coordinate special projects by gathering information, monitoring deadlines, and keeping multiple workstreams organized.

• Prioritize assignments from several sources, adjust quickly to changing business needs, and deliver accurate work within established timelines.

• Use sound judgment to manage routine matters independently while escalating complex issues when appropriate.

• Contribute to a collaborative office environment by providing responsive service and building strong working relationships across teams.

• Bachelor’s degree preferred, or an associate degree combined with relevant experience.
• Background in executive or senior-level administrative support, ideally assisting C-suite leaders, ownership groups, or comparable senior stakeholders.
• Strong working knowledge of Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Demonstrated ability to stay organized, manage multiple priorities, and perform effectively in a fast-paced environment.
• Excellent written and verbal communication skills with close attention to detail and accuracy.
• Ability to work independently, exercise good judgment, and remain effective under deadline pressure.
• Project coordination or project management experience is preferred.
• Willingness to travel occasionally as needed for business support.