Accounts Payable Clerk

Job # 304

The Temporary Accounts Payable Clerk provides administrative and operational support to the Accounts Payable Accountants within the Payments and Quality Assurance team. Working closely with the Senior Accountant, the AP Clerk will assist the team in meeting operational targets while maintaining a high level of accuracy, quality, and efficiency.

The successful candidate will possess strong attention to detail, effective communication skills, and proficiency in Microsoft Office, particularly Microsoft Excel. Knowledge with SAP is preferred.

Primary Duties and Responsibilities

• Monitor the Accounts Payable shared inbox and ensure inquiries from third-party suppliers and internal business partners are thoroughly researched and responded to within 72 hours.
• Route inquiries to the appropriate AP Accountant when additional review or action is required.
• Perform supplier account reconciliations and assist with researching and resolving account discrepancies.
• Prepare and issue manual checks on a weekly basis.
• Support the review and approval process for ACH payment runs.
• Proactively follow up with suppliers regarding debit balances and request repayment to support working-capital improvement.
• Maintain accurate documentation and records in accordance with established Accounts Payable procedures and internal controls.
• Perform other administrative and Accounts Payable-related duties as assigned.

Skills, Knowledge, Education, and Experience

• High school diploma or GED required.
• Associate degree in Business, Accounting, Finance, or a related field preferred.
• Previous Accounts Payable or general accounting experience preferred.
• Experience with invoice processing, supplier account reconciliation, or payment processing is an asset.
• Familiarity with high-volume, multi-entity Accounts Payable environments preferred.
• Intermediate proficiency in Microsoft Excel and working knowledge of other Microsoft Office applications.
• Strong organizational and time-management skills.
• High degree of accuracy and attention to detail.
• Ability to analyze invoices, reconcile supplier accounts, and identify discrepancies.
• Strong verbal, written, and interpersonal communication skills.
• Self-motivated and able to work independently while collaborating effectively within a team.
• Ability to handle confidential and sensitive company, supplier, and personnel information with appropriate discretion.

Work Location: In person