Administrative Coordinator

Administrative CoordinatorThe Administrative Coordinator serves as the primary administrative support professional for the Occupational Therapy (OT) Program and is responsible for coordinating a broad range of daily operational, financial, academic, and administrative functions. This position supports faculty, staff, students, clinical partners, and external stakeholders while ensuring efficient program operations, compliance with university policies and accreditation requirements, and effective communication across the department. The Administrative Coordinator plays a key role in supporting current and prospective students, curriculum implementation, accreditation activities, budget monitoring, event planning, and departmental projects.Responsibilities include coordinating the daily operations of the Occupational Therapy Program, maintaining calendars and schedules, supporting program leadership, and serving as a primary point of contact for students, faculty, staff, and external partners. The role also involves processing purchasing requests, invoices, and reimbursements; monitoring expenditures; and assisting with budget tracking and financial reporting. Additionally, the Administrative Coordinator coordinates student onboarding, orientation, course scheduling, and program requirements while maintaining confidential records and communicating important deadlines, resources, and updates. The position supports ACOTE accreditation, program assessment, and institutional reporting by maintaining documentation, tracking student outcomes, compiling data, and preparing reports. Accurate electronic and paper records, departmental databases, and reporting systems are maintained while ensuring compliance with university policies and procedures. The role also involves organizing meetings, guest lectures, workshops, continuing education programs, recruitment activities, and student events, including scheduling, logistics, and communications. Correspondence, reports, newsletters, handbooks, and promotional materials are prepared and distributed, communication platforms are updated, and inquiries regarding program policies and services are responded to. Office procedures are maintained, departmental workflows are coordinated, committees and special projects are contributed to, and general administrative support is provided as needed.Qualifications include an associate's degree in business, administration, education, healthcare administration, or a related field; a bachelor's degree is preferred. Two to four years of progressively responsible administrative support experience, preferably in higher education or healthcare settings, or a combination of education and experience from which comparable knowledge and skills have been acquired, is required. Demonstrated organizational, planning, and project-management skills are necessary. Strong written, verbal, and interpersonal communication skills are essential. Proficiency in Microsoft Office Suite and other office technologies is required. Previous experience in organizing and maintaining a moderately complex filing and record-keeping system, including relevant experience with computerized information systems, is preferred. The ability to manage multiple priorities while maintaining accuracy and attention to detail is crucial. Confidentiality and the ability to handle sensitive information appropriately are required. The ability to work effectively with diverse constituencies and foster positive working relationships is also necessary.The University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity. This position is not eligible for H-1B visa sponsorship or STEM OPT extension. The anticipated pay range is $20.82 per hour.