Administrative Assistant

Administrative Assistant / Operations Coordinator

Location: South Austin

Compensation: $60,000 - $65,000

Schedule: Monday – Friday | 8-5

Type: Direct Hire

Start Date: Mid-June

Benefits: Medical, Dental, Vision, and 401K

Key Responsibilities

• Provide direct administrative support to leadership and operational teams
• Manage calendars, scheduling, meetings, and general office coordination
• Support client communication, follow-up, and customer service initiatives
• Assist with preparation of proposals, contracts, presentations, and operational reports
• Maintain digital and physical records, documentation, and filing systems
• Process invoices, expense reports, and operational documentation as needed
• Coordinate office logistics, supplies, and vendor communication
• Assist with onboarding support, internal workflows, and project tracking
• Answer phones, route inquiries, and maintain a professional front-facing presence
• Support special projects and additional administrative responsibilities as assigned

Qualifications

• 2+ years of administrative, office coordination, executive support, or operations experience required
• Experience within construction, engineering, professional services, real estate, or related industries preferred
• Strong customer service and communication skills
• Highly organized with the ability to manage multiple priorities simultaneously
• Proficient in Microsoft Office Suite including Outlook, Word, and Excel
• Professional, adaptable, and willing to roll up sleeves in a team-oriented environment
• Strong attention to detail, follow-through, and problem-solving skills