Executive Assistant

Calendar Management: Meticulously manage and coordinate complex calendars for the Growth team,proactively identifying conflicts, prioritizing critical engagements, and communicating clearly with internal and external stakeholders to ensure seamless scheduling Meeting Coordination: Arrange internal and external meetings across international time zones, coordinating logistics and ensuring preparedness, including agendas, materials distribution, and timely follow-ups Travel Arrangements: Organize and manage comprehensive travel itineraries for executives, including transportation, accommodations, stakeholder coordination, event participation, and meal arrangements. Provide detailed, proactive, and timely support to accommodate last-minute changes and evolving needs Expense Management: Process and manage expense reporting for executives with accuracy, diligence, and timeliness, ensuring compliance with company policies and efficient reimbursement procedures Relationship Management: Act as a primary point of contact between executives, internal teams, and external partners, representing the executive team professionally and effectively at all times Event Coordination: Plan and execute internal and external events, working with stakeholders to conceptualize, secure vendors, manage budget, and oversee logistics Support Team Backup: Provide coverage for other EAs and support staff as necessary Benefits Competitive base salary: We offer competitive base salaries to recognize the incredible work our employees do. Learning & development: We support your development through regular performance check-ins and offer financial support for Learning and Development initiatives. Health benefits: We offer full global benefits, including a 100% employer-paid plan and tax-advantaged HSA and FSA options in the US. Paid time off: We provide a generous PTO policy, including paid sick time, to support your well-being in and out of the office. Equity program: We instill ownership by offering competitive new hire equity grants, plus the opportunity to gain more equity along the way. Parental leave: We offer up to 26 weeks of fully paid parental leave to support you and your family. Exceptional interpersonal and communication skills, both verbal and written; adept at engaging with diverse stakeholders at all organizational levelsStrong collaboration skills across cross-departmental groups to align on objectives5+ years of Executive Assistant experience supporting multiple senior leaders, preferably within a fast-paced, high-growth organizationStrong discretion, judgment, and professionalism in managing confidential and sensitive informationComfort using AI tools (e.g., ChatGPT, Claude) to work more efficientlyProven track record of working across multiple workstreams and ability to prioritize tasks and requestsHighly organized with the proven ability to manage multiple calendars, prioritize effectively, and execute tasks with rigorous attention to detailAdvanced proficiency with productivity tools, including Google Suite, Slack, MS Office (Word, Excel, PowerPoint, Outlook), and Apple productsProactive, solutions-oriented mindset, capable of anticipating executive needs and independently addressing issues to enhance productivity and efficiencyBackground supporting a sales or go-to-market teamsExperience at a high-growth tech startupExperience planning conferences, offsites, or customer events #J-18808-Ljbffr Altana