Administrative Assistant

Administrative Assistant

We are seeking a detail-oriented and highly organized Administrative Assistant to join our team. The ideal candidate will have experience or knowledge in HR and payroll functions, providing vital support in these areas. This role requires a proactive individual who can handle various administrative tasks while ensuring confidentiality and accuracy.

Responsibilities:

• Perform general administrative duties, including managing phone calls, emails, scheduling appointments, and organizing meetings.
• Prepare and maintain documents, reports, and presentations.
• Assist in the coordination of office activities and operations to ensure efficiency and compliance with company policies.
• Order and maintain office supplies and equipment, ensuring the office environment is well-stocked and functional.
• Coordinate with vendors and service providers for office maintenance and repairs.
• Assist with HR-related tasks such as onboarding new employees, maintaining employee records, and supporting recruitment efforts.
• Help in the preparation and processing of HR documents, including employment contracts, benefits enrollment, and training materials.
• Support the HR department in organizing employee events and programs.
• Assist with the preparation and processing of payroll, ensuring accuracy and compliance with company policies and regulations.
• Maintain and update payroll records, including timesheets, employee information, and deductions.
• Respond to employee inquiries regarding payroll and benefits, providing accurate and timely information.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Paid training
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday-Friday 8:30 am - 5:00 pm (40 hours/week)

Requirements:

• High school diploma or equivalent; Associate's degree or higher in business administration, HR, or a related field is preferred.
• Proven experience as an administrative assistant, preferably with HR and payroll knowledge.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented and capable of managing multiple tasks simultaneously.
• Familiarity with HR and payroll software systems is preferred.
• Basic understanding of labor laws and regulations is preferred.
• Experience in a corporate or professional services environment is preferred.