Senior Executive Assistant - Calendar & Travel Pro

We are seeking a highly polished and proactive Executive Administrative Assistant to support senior leadership within a professional services environment. This individual will serve as a critical partner by managing complex scheduling, coordinating communications, and ensuring seamless day-to-day operations for multiple high-level executives. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced, client-facing setting. The ideal candidate is detail-oriented, professional, and able to manage competing priorities with discretion and efficiency. Key Responsibilities Provide high-level administrative support to senior executives, including drafting emails, preparing communications, and managing correspondence Manage complex and frequently changing calendars, prioritizing sensitive matters and optimizing executives’ time Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics Prepare meeting agendas, presentations, reports, and supporting materials for leadership meetings Record and distribute meeting minutes as needed Plan and execute meetings and events, including coordinating venues, catering, materials, and logistics Handle expense reporting, purchase orders, and invoice review/approval processes Serve as a gatekeeper by managing incoming calls, requests, and inquiries with professionalism and discretion Synthesize information from various sources into concise summaries for leadership review Maintain organized electronic files and ensure accuracy of documentation Support special projects and additional administrative tasks as needed Qualifications Required 5+ years of executive administrative experience supporting senior leadership in professional services environment Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills High level of discretion and ability to handle confidential informationStrong proficiency in Microsoft Office and calendaring tools Featured Benefits Medical insurance Vision insurance 401(k) Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance #J-18808-Ljbffr LHH