Executive Administrative Assistant

Job Description:

• Perform administrative duties to support Director and/or large staff
• Determine which requests need to be handled by supervisor or team member
• Schedule meetings, appointments and maintain calendars
• Arrange and prepare materials for staff and other meetings
• Take notes and minutes in meetings
• Prepare communications and documents, such as memos, emails , invoices and other correspondence
• Research and book travel arrangements for staff members
• Complete expense reports Respond to procedural requests
• Create and maintain a filing system Process and distribute incoming email
• Generate and analyze reports, if applicable
• Perform other duties as assigned to meet the business needs or customer requirements
• Answer and route phone calls.
• Greet visitors professionally.
• Manage calendars and schedule meetings.
• Draft/edit correspondence, memos, emails, invoices, and other documents.
• Coordinate executive travel.
• Prepare expense reports.
• Maintain the existing filing system.
• Distribute reports, mail, and other communications.

• HS Diploma or Equivalent - Required
• Bachelor's Degree - Business or related field - Preferred
• Redlining in Word
• 2-4 years administrative experience
• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers
• Intermediate to advanced computer skills (Word, Excel, PowerPoint)
• Ability to multi-task and work in a fast-paced environment
• Shift/Time Zone: 4 days in the office 10-2. Flexible on days worked. No remote hours
• Experience with document redlining/Track Changes in Microsoft Word (top priority).
• Comfortable supporting and interacting with senior leadership, including CEOs, CFOs, Directors, and other executives.