Administrative Assistant

Administrative Assistant

Duration: 5 6 Months
Location: San Francisco, CA 94105

Position Overview
Seeking a polished, proactive, and highly organized Administrative Assistant to support Managing Directors and Directors in a fast-paced environment.

The role requires strong calendar management, travel coordination, meeting support, and general administrative skills.

Key Responsibilities
Manage complex calendars and coordinate meetings, conference rooms, and meal arrangements.
Provide daily administrative support to senior management.
Coordinate complex domestic/international travel, including flights, hotels, car rentals, and car services.
Manage travel itineraries and Concur bookings.
Process and track expense reports and reimbursements through Concur.
Prepare presentations, reports, correspondence, and other business documents.
Assist with meeting logistics, visitors, phone calls, and ad hoc projects.
Handle confidential information with discretion.
Manage multiple priorities accurately and meet deadlines with minimal supervision.

Required Skills
Prior Administrative Assistant or Executive Assistant experience.
Hands-on Concur experience is required and non-negotiable.
Experience with travel booking, itinerary management, and Concur expense support.
Strong organizational, time-management, communication, and interpersonal skills.
Excellent attention to detail and accuracy.
Proficiency with Microsoft Office, Google Workspace, and related business systems.
Professional phone manner and ability to interact with senior management.
Proactive, independent, adaptable, and comfortable working in a fast-paced environment.
Education: College degree preferred or equivalent experience.