Administrative Assistant - Meteorology and Atmospheric Science

POSITION SPECIFICS The Administrative Support Assistant (Support) provides advanced administrative and operational support for the unit’s part-time personnel functions. This position independently coordinates part-time hiring, timekeeping, onboarding, and separations as well as serves as department initiator in a centralized financial model. The role serves as a primary administrative resource for faculty and leadership, ensuring accuracy, compliance, and continuity of administrative support for the unit. To apply, please submit a resume and cover letter online. RESPONSIBILITIES Independently plan, organize, and coordinate administrative processes related to hiring part‑time and student employees, including onboarding and separations. Act as unit timekeeper and monitor payroll‑related data for accuracy; identify issues and coordinate resolution with faculty and central offices. Administer undergraduate research and training programs (e.g., NSF REU, Road Scholars, and grant workshops), including participant onboarding, stipend coordination, documentation, and compliance tracking. Serve as the administrative contact for department property inventory, facilities, and package distribution for tracking and problem resolution. Interpret and apply University, college, and unit policies; advise faculty and students on procedures and elevate complex issues as appropriate. Act as unit initiator and pay and reconcile monthly, recurring bills for department and research activities (cable, electricity at remote research locations, etc.). Act as initiator for departmental purchases (furniture, equipment to upgrade labs, weather center, etc.). Manage and post to department social media accounts. Assist with supporting and coordinating department events as needed. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS). No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required certifications: None. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $34,800.00 - $50,500.00. Penn State provides a competitive benefits package for full‑time employees designed to support both personal and professional well‑being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit the benefits page. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. #J-18808-Ljbffr