Accounts Payable Specialist

Accounts Payable SpecialistRentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers. Our people aren't just part of our success—they're the reason for it.We are seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our day-to-day Accounts Payable operations and support accurate financial reporting. This role is ideal for someone who thrives in structured, process-driven environments and takes pride in accuracy, timeliness, and strong internal controls. The position plays a critical role in ensuring vendors are paid correctly and on schedule while maintaining clean and reliable accounting records.Accounts Payable OperationsEnter and review vendor invoices in RampSchedule and process vendor payments through RampMaintain and update vendor master data, including payment details and tax documentationReconcile Accounts Payable aging and research discrepanciesCategorize and sync corporate card charges and employee reimbursements from Ramp to NetSuiteAssist with annual 1099 processing, including vendor review and coordination with tax providersMonth-End SupportAssist with month-end close procedures related to Accounts PayableSupport prepaid expense tracking and amortization schedulesSupport fixed asset tracking and documentationPrepare reconciliations and supporting schedules as assignedEnsure transactions are accurately recorded in NetSuiteTracking & ControlsMaintain organized documentation supporting AP transactions and approvalsEnsure adherence to internal controls and approval workflowsSupport audit and tax-related requests as neededProcess ImprovementIdentify opportunities to improve AP workflows and documentationAssist in refining procedures to improve efficiency and scalabilityPartner cross-functionally to resolve invoice or payment-related questionsQualifications2–4 years of experience in Accounts Payable or a related accounting roleExperience working in NetSuite and using Ramp or a similar platformStrong attention to detail and commitment to accuracyStrong organizational and communication skills with the ability to manage recurring deadlinesExperience in a high-growth company environmentWork Schedule & StructureFull-time role (M-F 9a-5p ET)Part-time may be considered for candidates completing educationMust work onsite at offices in Estero, FL