Administrative Coordinator

WV FREE seeks a highly organized, proactive, and collaborative Administrative Coordinator to help keep our small, mission-driven organization running smoothly. This position serves as a central point of coordination for staff and leadership, helping manage schedules, communications, administrative systems, events and day-to-day operations.

We’re looking for someone who loves creating order, keeping things on track, anticipating what needs to happen next and supporting a busy team committed to reproductive health, rights, and justice.

What You’ll Do

• Provide day-to-day administrative and operational support to staff and leadership.
• Manage organizational calendars, scheduling, meetings, and shared communications.
• Track deadlines, projects, and priorities and help ensure strong follow-through across the organization.
• Maintain organized files, records, databases, and internal systems.
• Develop and improve systems that make our work more efficient and organized.
• Support staff onboarding, team activities, and internal communications.
• Coordinate logistics for programs, trainings, meetings, outreach activities, and community events.
• Assist with data collection, reporting, and administrative components of grants.
• Maintain office supplies, equipment, and other resources needed by staff.
• Handle sensitive organizational, employee, and client information with discretion and confidentiality.

Preferred Qualifications

• Administrative, operations, office coordination, or nonprofit experience; four years preferred.
• Exceptional organizational skills and attention to detail.
• Strong communication, time management and follow-through.
• Ability to juggle multiple priorities and adapt in a fast-paced nonprofit environment.
• Proficiency with Microsoft Office and Google Workspace.
• Strong interpersonal and problem-solving skills.
• Ability to work independently while being an engaged and collaborative team member.
• Commitment to reproductive justice, equity, inclusion and WV FREE’s mission.

Physical Requirements

• Ability to sit, stand, walk and use standard office equipment for extended periods.
• Ability to occasionally lift up to 20 pounds.
• Ability to travel locally for meetings, events, or trainings, if required.

Compensation & Benefits

Salary is $45,000–$48,000, depending on experience. WV FREE offers health, dental, and vision benefits; a 401(k) match after 750 hours; generous leave policies; and the opportunity for a sabbatical after five years of employment.

About WV FREE

WV FREE is a reproductive health, rights, and justice organization working to ensure West Virginians have the information, resources, support, and power to make decisions about their own bodies and lives. Our workplace is collaborative, supportive, fast-paced, and deeply rooted in equity and social justice.

WV FREE values a diverse team and strongly encourages people of color, LGBTQ+ people, people with disabilities, first-generation Americans, new and solo parents, and people from communities historically underrepresented in nonprofit and reproductive health spaces to apply.

WV FREE is an equal opportunity employer.