Executive Assistant - Global Communications Firm

Executive Assistant - Global Communications Firm

A multinational advisory firm is actively recruiting for a bright and highly polished Executive Assistant to join their passionate and hardworking team in New York. In this incredible role, you will have the opportunity to form true partnerships with a few of the firm's dynamic Partners. This will include providing excellent day-to-day support, ensuring the Partners are on track with important initiatives and deadlines, and collaborating on high-level business projects. If you are a go-getter looking to make an impactful contribution to the success of a firm with amazing mentorship opportunities, growth, and perks such as a competitive salary, collaborative culture, generous PTO, and comprehensive benefits this role is for you! This role is 5 days/week onsite located in midtown Manhattan

Responsibilities

• Complex calendar management and meeting coordination for Partners
• Communicate and build a strong rapport with high-end clientele on a regular basis
• Prepare presentation materials, draft documents, take meeting minutes, and follow up on action items
• Plan and schedule frequent domestic and international travel itineraries for the team
• Track expenses and prepare corresponding reports
• Collaborate with the broader administrative team on process improvements and streamlining workflow
• Manage and track ongoing projects assigned to Partners
• Provide back-up support to the Office Manager and other Administrative staff as needed

Qualifications

• 3+ years of administrative support in professional services or global firms
• Proficiency in MS Word, including Excel, PowerPoint, and Outlook
• Bachelor's Degree preferred
• Ability to multitask and prioritize in a fast-paced environment
• Excellent written and verbal communication skills
• Experience in project management
• Strong detail-orientation and organizational skills a must
• Ability to proactively collaborate with team members but also solve problems independently
• Highly motivated, self-starting approach to all tasks

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