Administrative Assistant I

Posting Details

Position Information


Position Title
Administrative Assistant I


Job Responsibilities


The Administrative Assistant I supports Truman State University's mission by providing administrative and front office support for University Advancement. This position plays an important role in helping the Advancement office remain organized, responsive, and well-supported.

Reporting to the Director of Advancement Services, the Administrative Assistant I provides primary support to the Vice President for University Advancement and Advancement leadership team while also managing front desk and reception responsibilities. This position interacts with a wide range of individuals, including alumni, donors, Foundation Board members, Alumni Board members, campus partners, vendors, and members of the public. This role is a strong fit for someone who is organized, dependable, service-minded, and enjoys helping an office run smoothly while supporting work that benefits Truman students and donors.

Primary Responsibilities
• Serve as the primary front desk and reception contact for the Advancement office, welcoming visitors, answering phones, responding to general inquiries, and directing guests appropriately
• Provide administrative support to the Vice President for University Advancement and Advancement leadership team, including scheduling, calendar coordination, meeting preparation, and general office support
• Provide logistical support for Foundation Board, Alumni Board, committees, Advancement meetings, and events, including preparation of materials, room reservations, RSVPs, meals, supplies, and vendor coordination
• Handle purchasing, requisitions, invoices, expense tracking, and related documentation for the Advancement office
• Assist with mailings, mail merges, labels, letters, database updates, and other office communication projects
• Enter and maintain accurate information in Advancement databases and office systems
• Maintain office supplies, shared resources, records, and general office organization
• Handle confidential and sensitive information with discretion, professionalism, and care

The Successful Candidate Will:
• Be dependable, organized, and detail-oriented
• Communicate clearly, professionally, and in a timely manner
• Create a welcoming and helpful experience for visitors, callers, donors, board members, campus partners, vendors, and guests
• Manage daily office tasks with good judgment, flexibility, and follow-through
• Take initiative, ask good questions, and help solve problems
• Care about Truman's mission and the role Advancement plays in supporting students and the University
• Maintain discretion, confidentiality, and professionalism
• Contribute to a positive team culture focused on collaboration, service, and shared success

About Truman State University Advancement

Truman State University is Missouri's highly selective public liberal arts and sciences university, committed to providing an exceptional undergraduate and graduate education grounded in academic excellence and student success. Located in Kirksville, Truman fosters a close-knit, student-centered environment that emphasizes critical thinking, leadership, and lifelong learning.

University Advancement plays a vital role in supporting Truman State by building meaningful relationships with alumni, donors, and friends of the University. Working in partnership with the Truman State University Foundation, the division raises approximately $3 million annually to support scholarships, academic programs, student experiences, faculty excellence, capital priorities, and other strategic initiatives. The team is committed to fostering a culture of philanthropy that connects individual passions with institutional priorities and drives lasting impact. The Administrative Assistant I will join a collaborative team focused on creating a welcoming office environment, supporting daily operations, and helping University Advancement serve alumni, donors, campus partners, and the Truman community.

Required Qualifications
• High school diploma
• Demonstrated ability to use word processing, spreadsheet, email, and other standard office software
• Strong organizational skills and attention to detail
• Willingness to provide helpful customer service to visitors, callers, colleagues, and campus partners
• Ability to manage multiple tasks, follow processes, and complete work accurately

Preferred Qualifications
• Office, administrative, receptionist, customer service, or related work experience
• Experience assisting with scheduling, meetings, events, purchasing, travel, or vendor coordination
• Experience using databases, mail merges, spreadsheets, or office records systems

Posting Detail Information


Posting Number
S321P


Open Date
06/11/2026


Close Date

Open Until Filled
Yes


Special Instructions to Applicants


Applications must be submitted electronically at For assistance with submitting an application, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Final candidates will be expected to undergo and successfully pass a background check.

Review of applications will begin June 22, 2026, and continue until the position is filled.

Truman offers an attractive benefits package including: paid sick and vacation time; paid holidays; medical, dental, vision, life and disability insurance; and retirement plan. Paid parental leave and tuition discount are available for eligible employees after one year. For more information, visit

Salary
The starting hourly wage for this position is $17.30.


Non Discrimination Statement


Truman State University is an equal opportunity employer. We do not discriminate in hiring, promotion, or any other employment practices on the basis of race, color, religion, national origin, ancestry, sex (including pregnancy), age, disability, protected veteran status, or any other characteristic protected by federal or Missouri law. We are committed to fair and equal treatment in all aspects of employment. Inquiries about these policies may be directed to the Institutional Compliance Officer, View phone number on click.appcast.io, and View email address on click.appcast.io .

Truman is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101, 100 E. Normal, Kirksville, MO 63501, View phone number on click.appcast.io or View email address on click.appcast.io .