Executive Assistant
Nenni & Associates
Executive Assistant
We are seeking a highly organized, professional, and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer. This is a high-level executive support role responsible for managing schedules, coordinating travel, supporting executive priorities, and ensuring operational efficiency.
The ideal candidate is a trusted professional who thrives in a fast-paced environment and can handle sensitive information with discretion and professionalism.
Key Responsibilities
- Manage and coordinate the CEO's calendar, meetings, and scheduling.
- Coordinate logistics for internal and external meetings.
- Draft and respond to communications on behalf of the CEO as appropriate.
- Ensure timely follow-up on executive priorities and action items.
- Coordinate all business travel arrangements and prepare travel itineraries.
- Prepare and submit CEO expense reports and review executive expense submissions.
- Coordinate executive-related events, including client dinners and business functions.
- Assist with event logistics and coordination.
- Support internal coordination between leadership team members.
- Track deliverables and ensure follow-through on executive priorities.
- Coordinate personal travel and select personal appointments as needed.
- Minimum 5 years of experience supporting a CEO or senior executive.
- Proven ability to manage executive schedules and priorities.
- Experience handling confidential and sensitive information.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize and manage multiple responsibilities.
- Professional demeanor and executive presence.
- Proactive mindset with strong problem-solving ability.
- Technical Skills
- Microsoft Outlook and Teams.
- Monday.com or a similar project management platform.
- Expense management platforms such as Expensify.
- Travel booking platforms.
- Presentation tools (preferred).
- Full-time position.
- Dedicated support to the CEO.
- High level of confidentiality and trust.
- Professional, fast-paced environment.
- Opportunity to work closely with executive leadership.
Qualifications
Position Characteristics
Vacancy posted 2 days ago
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