Executive Assistant

Something Extraordinary Every Day™

As the Executive Assistant to the President, you will provide efficient day-to-day support, ensuring the smooth operations of the office of the President of Belmont Park Village.

What you will be doing

• Plan and organize travel to maximize efficiency and cost-effectiveness, incorporating additional meetings where possible.
• Manage end-to-end travel logistics, including booking flights, accommodations, ground transportation, and dining arrangements in collaboration with internal travel teams and local offices.
• Manage high volumes of incoming and outgoing emails, prioritizing and flagging items requiring action.
• Maintain organized email filing systems.
• Draft and prepare communications, including emails, letters, and other correspondence.
• Handle confidential and sensitive information with discretion.
• Respond to internal and external inquiries with professionalism and sound judgment.
• Manage complex calendars, including scheduling meetings, engagements, conference calls, and travel.
• Oversee meeting invitations by prioritizing requests and handling frequent scheduling changes.
• Develop a strong understanding of “who’s who" in the business and business priorities to determine urgency and meeting importance.
• Coordinate meeting logistics, including sending invitations on behalf of colleagues and working with other assistants to secure suitable times.
• Arrange meetings and prepare rooms and refreshments as needed.
• Participate in meetings by taking clear notes and proactively following up on action items when needed.
• Assist with projects, including preparing presentations, documents, and materials.
• Manage multiple priorities simultaneously and follow up to ensure timely completion of tasks and commitments.

What makes you special

Every colleague is an entrepreneur at heart, and this drives our organisational culture, which values invention, innovation, and risk-taking. To be successful with us, you’ll have:

• A minimum of two years’ experience as an Executive Assistant or in administrative support.
• A proactive, solution-oriented approach, with the ability to anticipate challenges and resolve issues before they escalate.
• Strong organization and attention to detail, with the ability to multitask, prioritize effectively, and meet deadlines with minimal supervision.
• A collaborative mindset, with the ability to thrive in team-based environments and build strong working relationships.
• Excellent written and verbal communication skills.
• Adaptability and resilience, with the ability to perform effectively in fast-paced, dynamic environments while managing competing priorities.
• The highest level of confidentiality, professionalism, and integrity.
• A strong sense of ownership and accountability, with the ability to drive tasks and projects through to completion independently.
• Confidence in interacting with senior leadership and stakeholders.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Experience with expense management systems, such as Oracle or similar.
• Experience with travel booking systems, such as ATPI or similar.

Compensation transparency

The base salary range for this position is $80,000 – $110,000 annually, with compensation aligned to years of relevant Executive Assistant experience and demonstrated capability supporting senior leadership.

Indicative salary guidelines:

• 2–3 years of experience: $80,000 – $88,000
• Early-career Executive Assistants with foundational administrative and coordination experience.
• 4–5 years of experience: $88,000 – $97,000
• Professionals with strong organizational skills, calendar and travel management experience, and exposure to senior stakeholders.
• 6–8 years of experience: $97,000 – $105,000
• Highly experienced Executive Assistants with a proven track record of supporting executives in fast-paced environments and managing complex priorities.
• 8+ years of experience: $105,000 – $110,000
• Senior-level Executive Assistants with extensive experience supporting C-suite or President-level executives, demonstrating high ownership, discretion, and strategic support capabilities.

Final compensation will be determined based on a combination of experience, skills, and overall fit for the role.

There’s no one quite like us

The Bicester Collection are the worlds’ leading luxury shopping destinations, and we are committed to creating magical and memorable experiences for our guests. Taking the name of the founding Village, The Bicester Collection distinguishes the 11 Villages in Europe and China as one collection of destinations for our guests, our brand partners, our travel and tourism partners, our corporate and financial media, and our internal teams.

Our Vision is to be the best shopping destination in the world. Our Mission is to make the lives of others better - our brands, our guests, our people and our communities. Our Brand Promise is to offer something extraordinary every day. Our Five Values are the glue that bind us together and allows us to lead ahead:

• Authenticity - Always do the right thing
• Innovation - Think outside of the box
• Passion - Do what you love and love what you do!
• Critical Thinking - Challenge the obvious
• Vision - Be mission driven always

Why we’re exceptional

The key to our success is the quality and commitment of our people. To work in one of the teams at any of the Villages is to play an active role in redefining both the art and the science of retail. This creates a dynamic approach that underpins our ability to anticipate future trends in a fast-changing world. In return for your Authenticity, Critical Thinking, Innovation, Passion, and Vision, you’ll receive a generous salary, and we’ll also reward you by:

Looking after you: You’re entitled to up to 35 days of paid time off, plus holidays. We provide an amazing benefits' package including medical, dental, vision, flexible spending accounts, life insurance, generous short- and long-term disability. We also offer a generous 401(k) match, Employee Assistance Program, and additional ancillary benefits.

Treating you : We offer a very generous employee referral bonus.

Championing you: You’ll be working within a creative and collaborative environment like no other, with the opportunity to develop your professional and personal skills while advancing your career.

Come and live your story with us

The key to our success is the quality and commitment of our people. The Bicester Collection is made up of 1,200 colleagues of 50 nationalities. We are diverse in background, age, experience and leadership style. We believe that an inclusive workforce makes magic happen, and with this in mind we welcome everyone - regardless of age, gender identity, race, sexual orientation, physical or mental ability or ethnicity - to be a part of our family. We are offering a fantastic opportunity for a professional and commercially focused individual to join us. We have huge ambition for what we can achieve together and we want to have fun!

This job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Belmont Park Village is an Equal Opportunity Employer and does not discriminate based on the basis of actual or perceived age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, arrest record or conviction record, or sincerely held practice of religion or any other characteristic protected by federal, state, local, or other law (“Protected Characteristics”).