Executive Personal Assistant

A dynamic and high-impact New York-based principal seeks a poised, proactive, and highly capable Executive Personal Assistant to provide comprehensive administrative and operational support across business and personal matters. This role requires a candidate with exceptional organizational skills, strong technical proficiency, and the ability to manage a high volume of moving pieces with efficiency, professionalism, and discretion.

The Executive Personal Assistant will serve as a key point of coordination across the principals schedule, communications, multiple simultaneous projects, and day-to-day operations. Responsibilities include extensive calendar and inbox management, meeting coordination, scheduling, document organization, and ongoing administrative support across multiple priorities and entities. The ideal candidate will be highly detail-oriented, solutions-driven, and capable of managing complex logistics while maintaining composure in a fast-paced environment.

This role requires strong multitasking abilities, excellent communication skills, and a high level of proficiency across Microsoft Office, Excel, and Google Workspace platforms. The successful candidate must be able to anticipate needs, think several steps ahead, and operate independently while maintaining alignment with the principals preferences and priorities.

The ideal candidate is a career Executive Assistant who values long-term partnership, loyalty, and operational excellence. This is a full-time role based between New York City and Long Island with flexibility for remote work depending on scheduling and workload needs. No travel outside of the New York metropolitan area is required for this position.

Responsibilities include, but are not limited to:

• Manage high-volume professional and personal calendars, ensuring seamless scheduling and coordination across multiple priorities
• Oversee heavy inbox and email management, including drafting correspondence, prioritizing communications, and maintaining organization
• Coordinate meetings, appointments, reservations, and ongoing scheduling logistics
• Maintain and organize digital files, documents, spreadsheets, and shared drives across business and personal matters
• Prepare reports, presentations, spreadsheets, and meeting materials as needed
• Track projects, deadlines, action items, and follow-up tasks to ensure accountability and completion
• Serve as a liaison between the principal and internal/external contacts, maintaining professionalism and discretion at all times
• Coordinate logistics across business operations, personal matters, and ongoing projects simultaneously
• Conduct research, compile information, and provide concise summaries and recommendations as needed
• Assist with expense tracking, record keeping, and general administrative organization
• Support special projects and operational initiatives as requested
• Anticipate needs proactively and identify opportunities to improve organization and efficiency
• Maintain the highest level of confidentiality, discretion, and professionalism at all times
• Additional Executive Assistant duties as needed and upon request

Requirements:

• Fluent in English; exceptional communication skills, both written and verbal
• Excellent references required from both current and previous employers
• Minimum 5 7+ years related experience working in a similar Executive Assistant position supporting a high-level principal or executive
• Career Executive Assistant profile strongly preferred
• Exceptional typing and computer skills REQUIRED, including typing proficiency of approximately 7590+ WPM with a high degree of accuracy
• Advanced proficiency in Microsoft Office, Excel, Google Workspace, and Google Drive REQUIRED
• Ability to manage high-volume calendars, inboxes, scheduling, and communications across multiple business and personal priorities
• Strong attention to detail; prioritization and efficiency always required
• Effective and proactive problem-solver; able to analyze situations thoroughly in order to anticipate problems before they arise
• Adept in working in fast-paced, ever-changing environments while managing multiple competing priorities simultaneously
• Professional, resourceful, highly organized, and capable of operating with discretion and sound judgment at all times
• Ability to work both independently and collaboratively as part of a broader team
• Strong gatekeeping instincts with excellent follow-through and communication skills
• Flexibility in scheduling and willingness to maintain responsiveness outside of standard business hours, as needed
• Must not be balancing multiple jobs, freelance work, or outside professional commitments simultaneously
• Long-term mindset and genuine interest in building a career within a high-level Executive Assistant role
• Use of utmost discretion and confidentiality at all times
• Valid Drivers License preferred
• Authorized to work within the United States

Compensation:

DOE: $120K to $135K annually, dependent upon experience and the results of a federal background check.