Office Manager

The Administration for Children’s Services (ACS) protects and promotes the safety and well‑being of children and families through child welfare and juvenile justice services and community supports. ACS manages community‑based supports, foster care services, and subsidized child‑care vouchers, and it responds to allegations of child maltreatment and oversees detention, placement, and programs for youth in the community. Salary THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $62,268.00 and $72,298.00. Overview The Children’s Center is a 24‑hour, shift‑based operation providing services for New York City’s highly vulnerable population of abused and/or neglected children. It serves approximately 2,500 unique children entering or re‑entering the foster care system as they await transition to return home, kinship care, or placement in longer‑term foster care settings. The Children’s Center Business Operations Office works closely with all divisions within ACS to enhance personnel and operational needs, oversee procurement, and support human resources actions such as hiring, disciplinary actions, Equal Employment Opportunity (EEO) inquiries, and staff training. Responsibilities Provide critical administrative support to the Assistant Commissioner of Business Operations. Schedule meetings, manage calendars, and arrange transportation. Manage office supplies budgets, process invoices, and track expenses. Order and manage office supplies in relation to IT equipment, building management, and occupational safety. Coordinate with internal and external stakeholders to gather necessary information/data to move operational projects. Coordinate with vendors such as WB Mason, Metropolitan Office, and Computer Supplies to obtain quotes, invoices, and ensure payments are rendered. Monitor inventory, restock workstations, and arrange equipment maintenance and repairs. Collaborate with other departments to support initiatives and special events. Facilitate communication between leadership and staff to support productivity, safety, and ensure protocols are followed. Serve as the point of contact for service providers (maintenance, security, IT, medical, etc.) to ensure timely and effective service delivery. Sort and distribute mail. Pick up and distribute payroll. Track, order, and manage PPE equipment. File (physical and digital), conduct data entry, maintain databases, update documents, and prepare reports. Assist with coordinating team‑building activities and employee appreciation events. Minimum Qualifications A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities related to the duties described above; High school graduation or equivalent and six years of experience in community work or community‑centered activities related to the duties described above; Education and/or experience equivalent to one of the above, but all candidates must have at least one year of experience as described in the first qualification. Preferred Skills Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication and interpersonal skills, with the ability to interact sensitively with staff, children, families, and external agencies. Excellent organizational and multitasking abilities. Detail‑oriented with strong problem‑solving and decision‑making skills. Ability to maintain strict confidentiality, especially when dealing with sensitive information about children and families. Familiarity with child welfare policies, ACS guidelines, and residential care best practices is a plus. Comfortable working in a fast‑paced, high‑stress environment where quick thinking and flexibility are required. THIS POSITION HAS BEEN REPOSTED. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY. Additional Information Section 424‑A of the New York Social Services Law requires an agency to inquire whether a candidate for employment with child‑caring responsibilities has been the subject of a child‑abuse and maltreatment report. Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit the U.S. Department of Education’s website at Residency Requirement: New York City residency is generally required within 90 days of appointment. City Employees in certain titles who have worked for the City for two continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Determine if the residency requirement applies to you by discussing it with the agency representative at the time of interview. The City of New York is an inclusive equal‑opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr