Administrative Assistant | Project Support | Landscaping Industry

Role Description

We are seeking a proactive Administrative Assistant to provide backend operational support across project administration, bookkeeping assistance, client follow-ups, and data management. This role will work closely with the business owner, helping to reduce administrative workload and improve overall efficiency.

Key Responsibilities

• Administrative Support
  • Enter and organise receipts, invoices, and project-related documentation
  • Maintain accurate records across company systems and software
  • Support general administrative and data entry tasks
  • Ensure project information is updated and organised
• Financial and Bookkeeping Support
  • Assist with data entry and record management within QuickBooks
  • Track invoices and support accounts administration
  • Maintain accurate financial records and documentation
• Client Communication
  • Follow up with clients regarding outstanding invoices
  • Check in on estimates and proposals that have been sent
  • Provide professional and timely communication via email and phone
  • Maintain strong customer service standards
• Project and Estimating Support
  • Assist with project administration and job tracking
  • Support estimate preparation and documentation
  • Proofread estimates and project-related documents for accuracy
  • Potential to take on additional estimating responsibilities as skills and knowledge develop

Qualifications

• Highly organised and detail-oriented
• Honest, transparent, and accountable in their work
• Comfortable communicating proactively when challenges arise
• Able to work independently and manage multiple priorities
• Strong in administrative and data entry tasks
• Professional when communicating with clients
• Quick to learn new systems and processes

Requirements

• Experience with the following platforms would be highly desirable:
  • QuickBooks
  • LMN (Landscape Management Network)
  • CompanyCam
  • Google Workspace
  • Microsoft Outlook

Nice to Have

• Previous experience supporting a landscaping, construction, design-build, or trade-based business
• Experience assisting with estimates, quotations, or project coordination
• Familiarity with CRM, project management, or job-costing systems

Success in This Role

This person will help create efficiencies within the business by taking ownership of administrative tasks, maintaining accurate records, supporting client communication, and allowing the owner to focus on design, estimating, project management, and business growth.

Compensation

$500 - $800 a month

Working Hours

Part-time, approximately 20 hours per week. This is initially a part-time position (20 hours per week) with the potential to take on additional responsibilities as the role develops.

Benefits

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle

AI Tools in Hiring Process

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.