Admin / Property Management Assistant

Job Description

Job Description

Admin / Property Manager Assistant

The position is full time office job, 9am - 5pm, Monday-Friday

Responsibilities include:
- Answering the phones, helping clients and vendors with their questions and necessary information.
- Daily email correspondence with Property Managers and the rest of the office team.
- Helping the Property Managers with day to day operation of the Condominium facilities.
- Assist Property Manager with letter, memos, emails, scanning, filing as necessary.
- Talking with vendors, scheduling work, requesting quotes, following up on unanswered requests.
- Coordinating repairs with out maintenance team, keeping log of all maintenance calls
- Attendance at several Trustee meetings, keeping meeting minutes as needed.
- Working with the Property Managers to determine and address the maintenance needs of the properties and coordinating service with our maintenance department.
- Occasionally going to properties to provide access for vendors or distributing notices.
- Corresponding with unit owners via email/phone/in person.
- Assisting our book-keeping department as needed with administrative tasks.
- Processing requests for Condominiums information relating to sales and refinance, communication with brokers and issuance of 6-d certificates.

Good communication skills, attention to details, proficient English and drivers license are required.

This position provides the opportunity of becoming a full time Property Manager and a career in the property management field.

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Brookline, MA 02445: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Business intelligence: 1 year (Preferred)

Work Location: In person