Executive Assistant III

Executive Assistant IIIWe are seeking a highly organized, proactive, and collaborative Executive Assistant to support three Vice Presidents. This role plays a critical part in enabling leadership effectiveness, ensuring seamless operations across global teams, and driving alignment across strategic AI initiatives. You will work in a fast-paced, highly visible environment, partnering with stakeholders across geographies and functions while maintaining a strong focus on confidentiality and professionalism.What You Will DoProvide proactive executive support, including managing a complex, global calendar across multiple time zones and helping prioritize leadership time in alignment with business goals.Coordinate leadership rhythms, including preparing agendas, briefing materials, and tracking follow-ups to ensure execution across teams. Manage calendars for the three VPs who have 15-20 meetings each daily.Coordinate with external entities to decide on prioritization of any requests or changes to calendar. Coordinate with other Exec Assistant's for other VPs.Plan and manage domestic and international travel, including detailed itineraries, logistics, and expense processes.Partner closely with stakeholders to ensure smooth communication, alignment, and timely delivery on key initiatives.Handle confidential and sensitive information with discretion and professionalism.Anticipate needs, remove obstacles, and continuously improve processes to enhance efficiency and effectiveness.Coordinate meetings, catering, communication setup if the meeting is set by the VP.Must Haves5+ years of Executive Assistant experience supporting VP-level or senior executives in a mid-to-large size company.Strong verbal/written communication skills with experience drafting executive communications and using MS Suite (Outlook, Teams, PowerPoint, Excel).Proven experience managing complex calendars, meetings, travel, and confidential executive information.Ability to prioritize competing requests, make decisions in ambiguous situations, and act as an executive gatekeeper.Strong stakeholder management skills with experience supporting global teams in a fast-paced environment.