Executive Assistant (Hybrid or Remote Options Available)

Executive Assistant III

Reporting to a member of the A+E executive team, the Executive Assistant serves as one the primary points of contact for internal and external constituencies for their leader. They also serve as a liaison to senior management teams and external executives. The role organizes and coordinates executive outreach and external relations efforts; and can, from time-to-time, oversee special projects as assigned. They must be able to, at times, work under pressure to handle a wide variety of activities and matters and always operate with the utmost confidentiality, discretion and integrity.

Currently we have 4 opportunities that all candidates will be considered for. Some roles may require regular presence at our NYC offices.

More about what you'll do:

Completes a broad variety of administrative tasks including but not limited to:

• Composing and preparing correspondence that is often confidential
• Arranging complex and detailed travel plans, itineraries, and agendas; supporting the compilation of documents for travel-related meetings
• Liaising with IT and other shared services teams as needed to support varying events and meetings
• Managing an extremely active calendar of appointments; completing expense reports.
• Coordinate departmental meetings and events
• Manage meeting preparation including:
• Preparing agenda, handling presentations, preparing research, managing materials
• May include some in person component to prep a physical space
• Provide coverage and backup to other executive team EAs or for division/department
• Leverage multiple technologies, including AI tools, to support/further your work and streamline processes

The ideal candidate will:

• Deliver and perform with urgency and quality ensuring all details are addressed
• Communicate clearly, professionally, and proactively.
• Anticipate needs and think several steps ahead rather than reacting to requests:
• Can independently develop timelines and manage orderly flow of tasks and assignments from inception to completion
• Overcomes roadblocks with critical thinking and problem solving, recommends solutions to identified obstacles using sound judgement and does not hesitate or procrastinate when escalating and asking for guidance
• Pay attention to details with proactive thinking and anticipate for big picture execution to avoid potential issues and confusion
• Maintain composure under pressure and approaches challenges with a solutions-oriented mindset
• Is collaborative and can work cross-functionally/divisionally. Is able to be as accountable to team members they may not have a direct reporting relationship to as they are to those they do.
• Keep everyone informed of critical information and utilize other team members as needed to ensure a smooth operation
• Have discretion and judgement, able to manage confidential information
• Thrive in a dynamic environment with shifting priorities

Basic requirements:

• At least 10 years of administrative experience supporting one or more senior executives in a corporate environment
• Strong proficiency in MS Office 365 (Outlook, Excel, Word, Teams, etc.)

Compensation:

Hourly Pay Range: $49.58 - $57.01 Annual Incentive Target: 5%

The annual/hourly pay range displayed serves as a good faith estimate of the minimum and maximum base pay range for this role. Compensation for the role will be based on a number of different factors such as a candidate's qualifications, skills, competencies, location, and experience. A+E offers a competitive total compensation package, which includes healthcare coverage, 401k matching, and a range of other benefits.

A+E Global Media proudly provides equal employment opportunity for all employees and job applicants, and makes employment decisions consistent with this principle. The company's employment actions and decisions including recruitment, hiring, training, promotion, demotion, compensation, transfer, layoff, and termination are made without regard to an employee's race, color, religion, creed, age, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, alienage or citizenship status, physical and/or mental disability, medical condition, family and medical leave status, genetic information, military or veteran status, or any other characteristic protected by applicable law. A+E Global Media is a joint venture of the Hearst Corporation and The Walt Disney Company. We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.