Executive Assistant

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Client Overview:

Our client, a prestigious financial services firm, is seeking an experienced and highly polished Executive Assistant to provide high-level support to senior executives. This is a temp-to-perm opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, high-performance finance environment. Join a sophisticated, high-performing financial services firm where professionalism, discretion, and attention to detail are essential. This is an excellent temp-to-perm opportunity for an experienced Executive Assistant looking to establish a long-term career within the Finance industry.

Salary/Hourly Rate:

$40/hr - $45/hr

Position Overview:

The Executive Assistant will serve as a trusted administrative partner to senior leadership, managing complex schedules, travel, communications, and day-to-day executive priorities. The ideal candidate is polished, resourceful, highly organized, and accustomed to supporting demanding executives in a fast-paced corporate setting.

Responsibilities of the Executive Assistant:

• Manage complex and frequently changing executive calendars.
• Coordinate internal and external meetings across multiple stakeholders.
• Arrange domestic and international travel and prepare detailed itineraries.
• Process expense reports, invoices, and reimbursements.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate conference calls, video meetings, and executive-level events.
• Serve as a liaison between executives, clients, investors, and internal teams.
• Anticipate executive needs and proactively resolve scheduling and logistical conflicts.
• Maintain confidential and sensitive information with the highest level of discretion.
• Track deadlines, follow-ups, and action items.
• Assist with special projects and additional executive support as needed.

Required Experience/Skills for the Executive Assistant:

• 5+ years of Executive Assistant experience.
• Experience supporting senior executives in a fast-paced corporate environment.
• Exceptional calendar management and travel coordination skills.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Highly polished and professional executive presence.
• Exceptional attention to detail and organizational skills.
• Ability to anticipate needs and operate with minimal supervision.
• Strong judgment and discretion when handling confidential information.
• Ability to remain composed while managing competing priorities and tight deadlines.

Preferred Experience/Skills for the Executive Assistant:

• Previous experience within Financial Services, Private Equity, Investment Banking, Hedge Funds, Asset Management, or Investment Management.
• Experience supporting Managing Directors, Partners, or C-suite executives.
• Experience with Concur or similar travel and expense platforms.

Education Requirements:

• Bachelor's degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

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EOE/M/F/D/V/SO