Accounts Payable Specialist

Accounts Payable Specialist Location: Tempe, AZ | In-Office Schedule: Monday - Friday | 8 am - 5 pm A well-established general contractor based in Mesa, AZ is seeking a dependable, detail-oriented Accounts Payable Specialist to manage day-to-day AP activities with a strong focus on vendor invoice processing, job-cost coding, payment support, and documentation accuracy. You'll work alongside the accounting team and partner closely with Project Managers and Operations to ensure invoices are coded correctly, supporting documents are complete, and payments stay on schedule — all while helping maintain clean financial records and audit-ready files. This role is ideal for someone who enjoys organization, problem solving, and construction-related accounting. What You’ll Do Accounts Payable - Vendor Invoicing & Job Costing Receive and enter vendor invoices into Foundation software Ensure accurate coding to jobs, cost codes, and GL accounts Match invoices with POS/delivery tickets and obtain approvals Process Subcontractor invoices and obtain approvals Resolve discrepancies with vendors or internal teams Prepare scheduled check payment runs including lien release processing Reconcile vendor statements Follow up on missing invoices, credits, or discrepancies Vendor Setup & Compliance Collect W-9's and support vendor onboarding Track insurance/COI/lien releases when required Assist with 1099 preparation and year-end reporting support Reporting & Team Support Support month-end close and AP cleanup Maintain organized project files and documentation What We’re Looking For Required 3+ years Accounts Payable experience (construction strongly preferred) Experience coding costs to jobs/projects Familiarity working in environments with AIA billing and retainage Working knowledge of Foundation software Strong documentation, reconciliation, and communication skills Organized, reliable, and able to manage multiple priorities Preferred Experience with Textura/GC portals Experience with Procore or similar construction systems Background in a subcontractor or job-cost environment Core Strengths Consistent, audit-ready documentation Accurate job cost coding Reliable follow-through with vendors and internal partners Team-oriented mindset with strong accountability What We Offer $22 - $32/hour, pay based on experience - paid weekly Supportive training and collaborative team environment Growth opportunity within a well-established construction subcontractor Comprehensive benefits including: Health, dental, and vision insurance 401(k) Paid vacation Work Schedule: Monday - Friday, 8 am - 5 pm, In-office, full time (Mesa, AZ) Reports To: Controller / CFO Works With: Accounting Team, Project Managers, Operations, Purchasing KSI's Talent Acquisition Team partners with companies to support their recruiting needs. This is a direct-hire position with the employer. #J-18808-Ljbffr